For our client, an international financial institution with an excellent reputation in Basel, we are currently looking for a reliable Administrative Assistant 60% who is able to start on short notice on a 7 months temporary contract with possibility for extension. For this role, experience in office management, business administration or similar is a must.

Description

Administrative support:

• Organising and coordinating all logistical aspects of management/staff meetings and events, both internal and external.
• Maintaining the intranet and SharePoint information and related documentation
• Responsible for documenting, monitoring, and improving administrative processes and services. Maintaining records using the standards and tools available.
• Handling routine office tasks - eg mail, calls, internal and external requests.
• Contributing to the management of the teams mailbox.

Planning:

• Supporting the coordination on internal audit, operational risk, and other recommendations follow-up.
• Coordinating and ensuring timeliness and completeness of information in the resource management platform.
• Reviewing and reporting to the direct management

Security:

• Contributing to awareness and support to travellers on security-related topics.
• Supporting credential checking activities.

Profile

• Minimum 3 years of experience in office management or business administration
• Commercial apprenticeship or equivalent
• Proficient user of MS-Office
• Fluency in English (C1 level), French or German knowledge is a plus
• Team player with good communication and interpersonal skills
• Discreet personality with very good organisational and time management skills

Job Offer

Are you experienced in office management and are you seeking for a part time role in a well known financial institution? Then this is just the position for you! We are looking forward to receiving your application.