Our client, a prominent international financial services company, is seeking a proactive and organized Office Manager fluent in German and English to join their team in Zurich City. The role is offered on a temporary basis for 3 months with the potential for permanent placement. The selected candidate will be expected to be present on-site daily, playing a vital role in ensuring the smooth operation of the office.

Description

• Managing meeting schedules and organizing business travel arrangements
• Overseeing daily management of mail and courier services
• Ensuring efficient oversight and operation of office infrastructure
• Reception duties, including answering the main telephone line throughout office hours
• Processing payments to company suppliers and partners
• Maintaining the petty cash register, including monthly preparation of accounting documents
• Managing the procurement of materials such as office supplies, beverages, and cleaning supplies
• Coordinating with external service providers, such as cleaning companies, copier service providers, IT service providers, and building maintenance personnel
• Planning team absences and vacations
• Monitoring access badge control

Profile

• Commercial degree or equivalent degree
• Experienced in client interactions via phone, email, and in-person visits
• Excellent oral and written communication skills in both German and English
• Proficient in Microsoft Office tools (Excel, PowerPoint, Word, etc.)
• Adaptable, sociable, and comfortable working in a small-team setting
• Efficient time management skills and able to prioritize tasks effectively

Job Offer

Are you looking for an exciting opportunity as an experienced Office Manager to contribute to the success of a renowned financial services company while gaining valuable experience in a dynamic and international work environment? If you are a proactive individual with excellent organizational skills and thrive in a fast-paced setting, we encourage you to apply for this role.