For our client, an international financial institution with an excellent reputation in Basel, we are currently looking for a reliable Administrative Assistant 60% who is able to start on short notice on a 7 months temporary contract with possibility for extension. For this role, experience in office management, business administration or similar is a must.
For our client, an international financial institution with an excellent reputation in Basel, we are currently looking for a reliable Administrative Assistant 60% who is able to start on short notice on a 7 months temporary contract with possibility for extension. For this role, experience in office management, business administration or similar is a must.
Description
Administrative support:
Organising and coordinating all logistical aspects of management/staff meetings and events, both internal and external.
Maintaining the intranet and SharePoint information and related documentation
Responsible for documenting, monitoring, and improving administrative processes and services. Maintaining records using the standards and tools available.
Contributing to the management of the teams mailbox.
Planning:
Supporting the coordination on internal audit, operational risk, and other recommendations follow-up.
Coordinating and ensuring timeliness and completeness of information in the resource management platform.
Reviewing and reporting to the direct management
Security:
Contributing to awareness and support to travellers on security-related topics.
Supporting credential checking activities.
Profile
Minimum 3 years of experience in office management or business administration
Commercial apprenticeship or equivalent
Proficient user of MS-Office
Fluency in English (C1 level), French or German knowledge is a plus
Team player with good communication and interpersonal skills
Discreet personality with very good organisational and time management skills
Job Offer
Are you experienced in office management and are you seeking for a part time role in a well known financial institution? Then this is just the position for you! We are looking forward to receiving your application.