What you do here

Reporting directly to the CEO, the Executive Assistant provides executive, administrative and development support to the CEO and the leadership team. Acting as a liaison to the leadership team, the executive assistant is responsible for organizing and coordinating executive outreach and external initiatives, as well as overseeing special projects.

Executive Assistant to CEO and Leadership Team

• Responsible for administrative set up of International Distributors business cycle
• Manage CEOs' agenda and coordinate CEOs' travel schedule
• Ensure reporting of CEO expenses in collaboration with Controlling
• Ensure systemized documentation of key information and processes essential to the business
• Support CEO in ad-hoc requests
• Be the first point of contact for requests towards CEO
• Integrate Leadership Team for all meetings and period calls; ensure and drive follow up on key deliverables and action points
• Coordinate with multiple regions (APAC, MEIA, LATAM), which requires flexibility

• Record, structure, summarize and communicate meeting minutes
• Establish and maintain continuous internal communication within the department
• Connect the Headquarter to the regional organizations
• Assist in preparation of meeting decks and management reports
• Communicate directly with external parties on behalf of the CEO and the Leadership Team
• Assist CEO in communication with factories around Europe

• Organize and manage division events independently
• Act as PMO in projects with CEO involvement
• Assist and drive key projects and strategic initiatives which are part of the Project Portfolio Stream according to need and interest
• Provide executive support in ongoing strategic projects led in Asia

• Act as a sounding board between the Executive and the Leadership Team
• Represent the Executives admin office in line with company's leadership values, occasionally providing strategic counsel
• Provide business support regarding reports, proposals, summaries, and presentations on key strategic initiatives

When you fit in with us

• Master's degree in business management
• Prior experience in the FMCG industry
• Demonstrated ability in event management and organization of large-scale events
• Familiarity with Lindt internal processes and standards strongly preferred
• Previous exposure to working in a multicultural environment, particularly with an emphasis on Asian markets
• Driver's license mandatory
• Willingness to travel approximately 50% of the time with the CEO to attend business meetings, conferences, and market visits
• Advanced knowledge of Microsoft 365, especially Microsoft Excel and PowerPoint
• Native proficiency in both English and French, with excellent written and spoken communication skills
• Functional proficiency in Mandarin
• General understanding of how a manufacturing company operates on a global scale
• Discretion and confidentiality
• Willingness to work flexible hours to coordinate across multiple time zones
• Advisory and consultancy mindset, strong communication skills and a proactive approach to providing advice and guidance
• Strategy and business focus by understanding the business and providing suitable recommendations
• Drive for results by monitoring progress, meeting deadlines, and interacting with stakeholders to achieve the maximum impact
• Structured problem-solving approach with the ability to strive in a fast-paced environment
• Approach decision making and problem solving with rational intelligence and in an open-minded perspective
• Ability to assess relative importance of assignments and adjusts priorities accordingly
• Ability to work independently with rigor and attention to detail
• Positive Team player who works effectively with various departments and cultures across the organization
• Ability to interact seamlessly with individuals at all levels of seniority, maintaining professionalism and composure

Our extras

• Well-being
• Development
• Mobility and flexibility
• Family-friendly environment - properly insured
• Diversity and inclusion
• Perks and leisure activities

About us

We make the world a sweeter place.

We are currently represented in over 120 countries, with headquarters in Kilchberg. Our main markets are Europe and North America. Furthermore, Lindt & Sprüngli is accessible from every corner of the world thanks to its extensive global network of distribution partners, subsidiaries and almost 500 of its own Lindt boutiques.

Over 1000 dedicated people work at the Kilchberg, Altendorf and Olten sites. Every single one of us is important. Together as the Lindt team, we give our best every day and make the difference.

Contact

Interested? Then show us your best side. Sara Tokovic is looking forward to your online application.

Sara Tokovic

HR Administrator