Your role at Baxter

As Assistant – Quality/Regulatory Affairs (m/f/d)for the Kidney Care Division you will provide professional, confidential administrative support to the Global Head of Quality and Regulatory and to a group of senior stakeholders. In addition to administrative duties you will also handle the submissions of Regulatory documents required for product registration and certification.

This role is based in Glattpark/Opfikon, near Zurich.

What you'll be doing

• High level liaison with the Quality, Operations and Regulatory teams internationally

• Coordination of calendars and agendas

• Organize business travel (flight, hotel, transfer, travel visas) and prepare travel itineraries accordingly followed by the preparation of expense reimbursement reports

• Follow up on action plans, objectives, specific projects & deadlines 

• Organization of virtual events, team meetings and conferences locally and abroad as needed

• Coordination and submission of Regulatory documents required for product registration and certification

• Handling of notarizations and legalizations of documents from various locations across the globe

• Active member of the assistant community, contributing towards a collaborative and positive working environment with improvement suggestions, deputizing, local initiatives

• Maintain confidential and sensitive information

• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

• Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material

What you'll bring

• Commercial degree and previous administrative experience in a dynamic, fast paced international environment

• Good knowledge of a regulatory / quality / legal environment (awareness of importance)

• Strong organizational skills and attention to detail

• Excellent team worker, pro-active in a team by making suggestions and generating ideas

• Speed & accuracy - get tasks done accurately and within strict timeframes

• Technology savvy to make effective use of tools for travel & expenses, strong knowledge of remote meeting tools like Zoom, MS Teams, Webex etc.

• Very good knowledge of MS Office applications, e.g. Excel, Word and PowerPoint

• Written & spoken German required, at native level

• Very good command of English written & spoken

Have we sparked your interest?

If you like the sound of the above role, can thrive in a fast-paced working environment and are excited about working in a learning and growth culture, then we’d love to talk to you.