Technical Officer, Project Management and Resource Mobilization, P2 (DC)

Grade: P2

Vacancy no.: DC/SECTOR/P/2024/01

Publication date: 12 April 2024

Application deadline (midnight Geneva time): 25 April 2024

Job ID: 11838

Department: SECTOR

Organization Unit: SECTOR

Location: Geneva

Contract type: Fixed Term

Contract duration: one year

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the present vacancy by direct selection, the ILO invites interested candidates to submit their candidature online by the above date.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

Introduction

The position is located in the Management Support Unit (MSU) unit of the Sectoral Policies Department (SECTOR). SECTOR is responsible for providing support to ILO constituents in addressing employment and labour opportunities and issues in specific economic and social sectors at the global, regional and national levels. The sectoral approach to decent work cuts across the entire Decent Work Agenda.

The work of the Department includes:

• the promotion of social dialogue for consensus building on sector-specific policies and practices including through tripartite meetings;

• the promotion of ratification and effective implementation of sectoral international labour standards;

• the development and dissemination of knowledge and information relating to sector- and/or industry-specific economic and employment trends; policy-oriented research on decent work issues in specific sectors;

• the implementation of development cooperation projects as well as the delivery of policy advice and capacity building programmes for tripartite constituents; and

• the promotion of policy coherence on key sectoral issues through strategic partnerships with other United Nations agencies, with multilateral organizations and with other stakeholders.

SECTOR is also responsible for the coordination of Office-wide efforts on the promotion of decent work in the rural economy and contributes to the ILO’s work on the promotion of decent work in supply chains.

The MSU provides strategic and operational support to the effective management of the department in areas such as programming, finance, human resources, organisation of sectoral meetings, communication, knowledge management, and project cycle management.

Within the policy and procedural requirements established by the ILO, the Technical Officer will provide project management support to the development cooperation portfolio of the department.

The Technical Officer will work in the MSU in SECTOR and will report administratively to the Director of the department.

Daily technical supervision will be provided by the respective project managers which would include Heads of Units and Sector Specialists. They will provide technical guidance and work closely with the Technical Officer to deliver the development cooperation programmes and projects for which they are responsible.

Description of Duties

1. Support the effective, efficient and timely management of the growing portfolio of ILO development cooperation projects that are implemented or backstopped by SECTOR. These include but are not limited to the Supply Chains for a Sustainable Future of Work project, the European Sectoral Social Dialogue Committees Support project, the Responsible, Inclusive and Sustainable Supply Chains in Asia project, the Reducing the Use of Chemicals in Textiles project, as well as the Portworker Development Programme, and the Working 4 Health programme. Ensure conformity with ILO policies and project strategies, ILO programming guidelines and country/action programmes, and Office procedures and practices.

2. Monitor the delivery of all programmes and projects that are implemented or backstopped by SECTOR and assist in the implementation of specific activities to ensure these are delivered on time. Organize regular meetings with Heads of Unit and Sector Specialists as well as Chief Technical Advisers, National Project Coordinators, and Financial and Administrative Staff to ensure effective planning, coordination and implementation of activities at the global, regional and national levels in consultation with the ILO Field Offices and other departments and programmes in HQ. Support the drafting of Terms of Reference, recruitment of consultants and implementing partners, publication of reports, and organization of events, workshops and training programmes.

3. Help ensure that the contributions and inputs of Sector Specialists and Heads of Unit for specific programmes and projects are provided in a timely fashion. Identify issues that may jeopardize the effective implementation of specific sectoral programmes and projects and propose ways to remedy and address these. Undertake missions in relation to project implementation.

4. Coordinate the production of progress and final reports and ensure that these are submitted to the donor via ILO’s development coordination dashboard on time and in line with the reporting deadlines agreed by the donors. Support the preparation of budgets, budget revisions and no-cost extension requests, and ensure these are submitted for internal review and for donor approval in the correct format with the right supporting documentation. Assist in the preparation of both internal and external evaluation of SECTOR programmes and projects and help coordinate inputs required.

5. Assist in the design and formulation of new development cooperation programmes and projects to advance social justice and decent work in specific sectors and supply chains as well as in the rural and circular economies. Contribute to the design and implementation of strategies to mobilize resources for new projects managed and backstopped by SECTOR and to the implementation of these strategies in close consultation with the ILO Department for Partnerships and Development Cooperation and concerned Sector Specialists and Heads of Unit. Enter new projects managed by SECTOR into IRIS and check that internal and public information about these projects is updated.

6. Support the effective communication of the results and impacts of the projects that SECTOR manages or backstops to increase visibility of the ILO and awareness about the value added of the sectoral approach to advancing social justice. Ensure all products are in line with the communication requirements of each donor. Create and update webpages with the products and other relevant materials developed by the projects.

7. Promote the inclusion of gender equality and non-discrimination in all aspects of the work.

8. Perform other relevant duties in the MSU in SECTOR as requested.

Education

First-level university degree (Bachelor’s or equivalent) in a relevant field.

Experience

At least three years of relevant professional experience. Prior ILO project management cycle experience, including familiarity with ILO development cooperation policies, procedures, and systems, and working with ILO specialists and staff in HQ and country offices to implement development projects, would be an advantage.

Languages

Excellent knowledge of English and good working knowledge of another working language of the Office (French or Spanish).

Competencies

• Ability to draft clearly and concisely, and prepare project proposals, reports and studies.
• Ability to identify problems and make recommendations.
• Good interpersonal and communication skills.
• Good analytical skills.
• Ability to work on own initiative as well as a member of a team.
• Ability to carry out assignments in accordance with instructions and guidelines.
• Ability to use analytical tools and qualitative and quantitative techniques.
• Ability to conceptualise, plan and conduct straightforward research work.
• Good computer skills (familiarity with IRIS ODA an advantage).
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Conditions of employment

• Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
• Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.

Applicants will be contacted directly if selected for a written test and/or an interview.

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.

To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.