Innovative Swiss Skincare start-up seeking a Finance & Administration Manager for our growing company to be responsible for a functioning back-office with main focus on Finance, Administration and HR. This role is linked to considerable responsibility and necessitates trust and high work ethic values. It requires strong management skills and the ability to work independently. It is a cornerstone role in the company`s development, supporting both in the daily activities and during the preparation of further fundraising plans as we grow. As part of a small, dedicated team, you will be expected to wear multiple hats and support in a wide range of duties and projects that require flexibility, agility and diligence. Reporting to the Head of Finance, this is a unique opportunity to put your stamp on this high-potential, science-driven skincare brand, driving value creation and personal development from day one.

Responsibilities

• Organize an efficient back-office, optimize all relevant internal processes
• Manage financial day-to-days and optimize financial controls and procedures
• Manage accounts of receivables & payables (including invoicing & conducting the payments)
• Manage reimbursement of travel expenses
• Assist with financial reports and operate a dashboard to monitor performance and effectiveness 
• Support with data (financial or beyond) for presentations or statements
• Prepare or support the preparation (under the guidance of the Head of Finance) of the income statements, balance sheets and budgets 
• Be the main responsible (supported by the Head of Finances) for insurances, contracts, etc.
• Record maintenance and general administration
• Assist with payroll administration 
• Create guidelines, update databases, develop FAQ documents and company policies 
• Support in recruiting processes, including but not limited to publishing & removing job ads, schedule interviews, organize and manage onboardings, arranging/managing access to different platforms etc. 
• Create and update onboarding and training material 
• Serve as the primary contact person regarding employee inquiries regarding benefits etc. 
• Serve as main manager and contact person of the office of IRAYE AG 
• Other ad-hoc assignments as needed and directed by management

Your profile / Skills 

• Reliable and patient, with autonomy and strong sense of responsibility 
• Strong analytical and problem-solving skills with the ability to multitask 
• Good understanding of financial concepts as well as experience in supporting financial planning and analysis 
• Excellent project management and organizational skills
• Excellent communication skills
• Ability to handle confidential information with discretion
• Communicateand work effectively with people at all levels both internally and externally 
• An understanding of the skincare and general beauty industry is preferable, but prior experience is not deemed necessary. An experience in consumer goods, hospitality or healthcare would be considered as a plus.
• Excellent English knowledge and very good German knowledge 
• Strong numerical skills, excellent MS Excel skills, previous knowledge of Xero is appreciated.
• Self-starter

Experience  

• Proof of successful management in complex organizations 
• Experience and demonstrated skills in financial planning and analysis, budgeting and cost control 
• Demonstrated experience in financial administration, bookkeeping, or related roles
• 4+ years’ experience in similar roles 

Education 

• Completion of a KV (Kauffrau/Kaufmann) or equivalent certification in accounting, finance, or business administration, preferred bachelor degree but not a must 
• Previous experience in the same role presents a distinct advantage
• Experience working in a start-up is appreciated

Our offer 

• Responsible position and varied tasks in an international, fast-moving environment with critical business impact and global/regional complexity 
• An inspiring, young and dynamic working environment with the opportunity to gain an insight into various associated industry disciplines 
• A working environment that aims to nourish and support your personal learning curve and growth and is based on flat hierarchy
• Individual and flexible working hours. Due to the central function of the role, a physical presence in the office in Zurich (min. 2 days/week) is required.
• Fair compensation package, including participation in the Employee`s Option Plan 

Office address: Voltastrasse 1, CH-8044 Zurich