Project Management Officer (PMO)

Peaceinvest

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  • Publication date:

    19 March 2024
  • Workload:

    100%
  • Contract type:

    Unlimited employment
  • Salary:

    CHF 100 000 /year
  • Language:

    English (Fluent), French (Fluent)

 

 
 
 

Project Management Officer (PMO)

Reports to : Head of Finance and Operations

Team : Cross-functional team

Duty station : Geneva, Switzerland

 

Open-ended assignment

Full Time

Date prepared : February 2023

 

Important note

Only CV with cover letter addressing the role requirements will be considered.

Successful applicants will be noticed their CV has been short-listed for an interview. After their first interview, a list of their clear references will be requested.

 

Background

Peaceinvest is a Swiss-based, investment firm that harnesses finance to build a more peaceful world. The company identifies and arranges partnerships and financial vehicles, including Peace Bonds, that mobilize capital to create value for all stakeholders concerned and that adhere to the Peace Finance Impact Framework Standards. Rooted in local communities, Peaceinvest is global in scope, the Management team of Peaceinvest has experience working across 100 countries. It seeks to address inequalities wherever they persist and is committed to building Peace at Scale.

 

Purpose and general Overview

The Project Management Officer (PMO) develops the projects structures and frameworks, providing support to deal captains to ensure the delivery of projects in respect of time, budget and quality. The PMO will be responsible of the day-to-day management of projects, working closely with the Management Team and the projects leaders, and reporting to the Head of Finance and Operations to ensure the monitoring of projects’ revenues and costs at the different stages of the project lifecycle.

As the PMO, you will spearhead the project management function to ensure the successful delivery of professional services to clients. Your responsibilities encompass overseeing compliance, planning, execution, and optimization of projects while aligning operations with the company’s objectives and client needs.

You will establish and maintain project management standards, methodologies, and processes to ensure alignment with business goals and objectives.

At the post deal process, the PMO’s duty is to ensure Peaceinvest delivers on its responsibilities and to follow up on internal key indicators.

 

Duties and Responsabilities

  • Project Oversight:
    • Oversee the entire project lifecycle from initiation to closure. Monitor project progress, identify risks, and implement mitigation strategies to ensure timely delivery and quality outcomes;
    • Take complete ownership of projects and initiatives, carefully managing schedules, risks, issues, decisions, interdependencies and interim milestones;
    • Deliver on milestones and objectives, in line with the overall project plan and regulatory deadlines;
    • Manage vendors associated with project deliverables.
  • Performance Metrics:

o Define and track key performance indicators (KPIs) ;

o Generate project reporting (leading and lagging key performance indicators) to measure project performance and the overall effectiveness of the PMO;

o Analyze data to drive improvements and make data-driven decisions;

o Manage projects actual and forecasted budget.

 

  • Stakeholder Communication:
    • Accountable for stakeholder communication ;

o Facilitate effective communication and collaboration among stakeholders, including executives, project teams, and external partners. Provide regular updates on project status, milestones, and potential issues;

o Ability to distill complex information into digestible content for stakeholders at all levels;

o "Uncomfortable" with ambiguity - seeks out ambiguity and turns fuzzy requirements or updates into clear communications;

    • Experience in leading large teams and driving change.

 

  • Risk management:

o Anticipates project risks, issues and needs before they materialize;

o Identify potential risks and proactively develop risk mitigation strategies. Ensure compliance with regulatory requirements and industry standards in all project activities.

 

  • Compliance management:
    • Partner extensively with Legal and Compliance, Product and Investment teams, Operations, Technology and other functional groups on key projects, from rule interpretation to implementation;
    • Work with Legal and compliance to complete rule interpretation, scope and analysis of regulatory requirements;
    • Understand, document and draft key business change requirements to meet regulatory obligations.

 

  • PMO Establishment:

o Create and maintain PMO frameworks, methodologies, and best practices

o Establish project management standards, templates and governance processes

o Ensure consistency and quality across all projects;

o Documents how the project is managed, controlled, verified and communicated to the project team, stakeholders and customers.

 

  • Service Quality Assurance:

o Implement robust quality assurance processes to maintain service quality standards.

o Conduct periodic reviews and audits to identify areas for improvement and ensure compliance with service-level commitments.

 

Basic Qualifications

  • Good prior experience in delivery of regulatory projects, is prepared to read the regulatory text to understand the requirements and can be a Subject Matter Expert (SME) in that regulation
  • 6 years of experience in Project Management, 2 years in regulatory project delivery
  • Demonstrated ability in people management, strategic planning, risk management, and change management
  • Ability to balance strategic focus with tactical implementation/execution
  • Strong sense of detail and urgency, with the ability to motivate others to deliver
  • Excellent communication and presentation skills, including strong PowerPoint, Excel, Microsoft Power BI or MS Project skills
  • Strong analytical and problem-solving skills
  • Ability to thrive in a fast-paced, dynamic startup environment and adapt to changing priorities
  • Strong stakeholder management
  • Ability to develop excellent relationships at all levels within an organization
  • Experience with Smartsheets, JIRA, Confluence, or Sharepoint
  • Comfort and fluency in managing complex project data rooms for stakeholder engagement
  • Fluency in English and French

 

Preferred Skills

  • Strong plus - prior experience in delivery of regulatory projects
  • Strong plus - prior experience of Asset Management
  • Ability to interact and influence at all levels and across functions within an organization
  • Ability to effectively manage multiple projects at the same time
  • Strong excel skills.

 

Education

Bachelor’s degree in Business Administration, Project Management, Finance, Law, Engineering, or a related field; Master’s degree is a plus.

 

 
 
 

Chemin des Mines 2 1202 GENEVA

Contact

  • Peaceinvest

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