Accounting & HR Assistant

imavox SA — 1510 Moudon
19.03.Employee100%

Accounting & HR Assistant

imavox Asia | Accounting & HR Assistant


imavox Asia, a subsidiary brand of the Planitswiss Group, is a multimedia company that
provides audio-visual services and technical equipments to events held globally.
Headquartered in Switzerland with a regional office in Singapore, we operate all around
Europe, Asia and Africa. Our experienced team offers unparalleled expertise in the
technical aspect and together with our experience in events management as a group,
we are here to ensure successful corporate, public and exclusive events globally.


If you are independent, have an entrepreneurial acumen with a strong service-oriented
personality, this position is for you!


ROLE
Under the supervision of the Finance Manager and Regional Director, your role will be
to assist the group’s global offices in their accounting tasks, support the regional HR
activities throughout the employment lifecycle, as well as other administrative duties to
ensure the smooth running of the daily business operations.


The tasks of the Accounting & HR Assistant will include bookkeeping, maintenance of
HR records, and backend administrative support to the Project Managers. The ideal
candidate will be competent in prioritizing, self-motivated and trustworthy.


VALUES
Entrepreneurial drive, organization, keeping employees’ and customers’ interests in
mind, ethical behavior and environmental respect count in everything you do.
Respecting company and customer values as well as work ethic is a must.


LANGUAGES
Fluent English is mandatory. Any other language (especially French or Mandarin) is an
asset.


SKILLS REQUIRED
▪ Basic knowledge in Accounting
▪ Payroll and administration background will be desirable
▪ Proficient in Microsoft Office (especially Excel & Word)
▪ Experienced in ERP and integrated systems
▪ Able to multi-task and work in a fast-paced environment
▪ Excellent verbal and written communication skills
▪ Committed, independent, energetic, self-driven and able to think outside the box
imavox Asia Pte. Ltd. | 60 Kaki Bukit place, #06-01 Eunos Techpark, Singapore 415979


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▪ Willing to learn, pro-active and with a “can do” attitude
▪ Good interpersonal skills and comfortable working with different levels of people
both locally and internationally
▪ Experience in HR and/or in accounting/finance roles is a plus
▪ Experience in purchasing is an asset


DUTIES & RESPONSIBILITIES
Your duties include working alongside the Finance Manager, Regional Director and the
Project Managers:


Accounting:


  • Generate customer invoices according to Project Managers’ requests and
    payment follow-up

  • Support bookkeeping procedures

  • Make payment to suppliers

  • Liaise with the Project Managers on the sales order, coordinate delivery and
    conduct follow-up calls with customers

  • Assist with office administration (e.g. mails, delivery, renovation, etc.)

  • Pick up calls and receive visitors

  • Negotiate with suppliers and subcontractors

  • Manage recurring contracts

  • Manage standard financial reports

  • Be an expert on the ERP for accounting and finance modules

  • Keep stock of office supplies and place orders when necessary

HR:


  • Write job descriptions and manage job posting campaigns

  • Filter resumes and arrange interviews with potential applicants

  • Manage the end-to-end recruitment process of junior to mid-management roles

  • Prepare new hires with the right resources

  • Submit and monitor government claims

  • Handle all employee related administration matters

  • Provide day-to-day HR support and advice to all employees

  • Support employee engagement projects

  • General administration and other HR related projects as required

For more insights on what we do, visit www.facebook.com/planitswiss


Has this opportunity triggered your interest? Send us your CV with references and photo
by email to hr@planitswiss.com (please indicate the job position you are applying for in
the subject of the email).

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19.03.2020
Employee, 100%
Salary

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