Management Assistant / Unit Coordinator (80-100%)

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  • Publication date:

    23 September 2022
  • Workload:

    80 – 100%
  • Contract:

    Unlimited employment
  • Language:

    English, French, German

Job information:

Division / Unit: Operations / Event Operations
Contract type: Permanent
Start date: 01.11.2022
Location: Nyon
Activity rate: 80 - 100%

Main goal:

The Chief of Event Operations at UEFA Events SA is looking for a dynamic, experienced, focused, motivated and professional Management Assistant / Unit Coordinator to provide expert administrative, organisational and logistical support to the Event Operations Unit and to coordinate specific projects when requested.

Management Assistant / Unit Coordinator (80-100%)

Key responsibilities:

Unit coordination:
* Providing top-level, multilingual support (in English, French and German) to a unit of around 50 staff;
* Monitoring company reporting procedures and deadlines on behalf of the unit;
* Reporting on unit procurement activities and use and development of specific IT tools;
* Coordinating unit staff on-boarding, absence requests, equipment needs, etc.;
* Organising workshops, team-building outings and newcomer training schemes;
Budget coordination:
* Coordinating quarterly budget forecasts, with detailed budget planning, tracking and reporting;
* Leading the maintenance and development of complex, detailed Excel/Tableau budget files;
* Inputting budget details into the financial reporting system and cross-referencing with SAP.
Administrative support to chief and heads of department
* Managing the diary and travel of the Chief of Event Operations and two heads of department;
* Creating engaging, striking and innovative PowerPoint presentations;
* Coordinating meetings and taking, editing and distributing meeting minutes when necessary.
Visual, design, event roles
* Assisting across the unit with roles on project or event planning as required;
* Providing on-site support to the Event Ops teams at selected events (once or twice a year).

Profile:

UEFA welcomes applications from all, actively working to ensure that we are an inclusive employer that finds the best candidate for our positions, regardless of sex, gender identification, disability, age, sexual orientation, religion, ethnicity, nationality* or any other personal traits. Applicants are encouraged to inform us about any specific accessibility requirements in their application, so that we can ensure that the application process can proceed with equal opportunities for all.

Experience required:
- from 4 to 6 years / As an executive or personal assistant
- from 1 to 3 years / Managing key internal and external client relationships at senior level
- from 1 to 3 years / Experience of working on international sports events would be an advantage

Languages:
- English / Advanced
- French / Advanced
- German / Advanced

Additional requirements:
- Budget Management / Advanced
- MS Excel / Advanced
- MS PowerPoint / Advanced
- MS Word / Advanced
- Adobe Creative Suite / Intermediate
- MS Project / Intermediate
- Project Management / Advanced
- Fully fluent business English, French and German (spoken and written)
- One or two other European languages would be an asset
- Travel or event management database experience would be an advantage
- Excellent interpersonal skills; reliable, discreet
- Diplomatic team worker, culturally sensitive, good communicator
- Able to work independently and innovatively
- Strategic thinker, good judgement, attention to detail, quick understanding
- Able to provide outstanding results under pressure
- Attentive to detail but able to see the big picture
- Keen, proven eye for design: visually aware regarding design, brands, brand application
- Motivation for this particular job, not just an entry point to other jobs at UEFA
- Happy with a limited amount of business travel each year
- Possibility to apply to work at 80% or more
- Shortlisted candidates' language, brand awareness and advanced Excel and PowerPoint skills will all be tested
- References from previous employers will be required and taken into account

*UEFA operates under the Swiss law, and while the law does not exclude the possibility to hire individuals if they are identified as the best candidate for the position, we share this link for transparency for those holding a nationality outside of Switzerland or the EU: https://www.ch.ch/en/working-foreign-national-requirements/"

none 1260 Nyon

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