Job DescriptionResponsible for the independent delivery of profound administrative services in a local and a global context. Would work for the department Chief Medical Officer and Patient Safety.
- General administrative support: Independently takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. (what is given, e.g. independent writing of correspondence, preparation of a draft for a presentation or a table after basic instructions, filing, appointment coordination for the department, database administration, supervising relatively demanding processes, e.g. target/actual comparisons, budget, checking of invoices, set up of statistics with a template, deputizing for administrative staff, meeting preparation and writing of simple minutes) - Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. - Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes. - Handling of administrative projects*: Acts as a team member for administrative projects (e.g. organization of special events) and manages the administrative part of special tasks. - Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)
* Projects: Tasks with clearly defined content and time limitations
Minimum requirementsCommercial training (e.g. Swiss Association of Commercial Employees, business school) or equivalent (e.g. other vocational qualification, must have very good administrative skills/experience). Experience as „Administrative Expert“ or additional career training Good written and spoken English. German knowledge is a big plus. Any other language good to have.