Responsibilities

• Production and Distribution: Oversee the operations of internal printing and distribution, including staff, equipment acquisition and licensing. Process all printing orders, ensure quality control, coordinate and oversee the delivery of documents.
• Service provider Coordination: Coordinating and overseeing the services provided by the external printing service provider. Plan and coordinate the service delivery, overall workflow and administrative arrangements.
• Quality Assurance: Ensure the highest quality standards for printed materials.. Monitor, track, and report on supplier performance in terms of quality, schedule, budget and invoicing.
• Distribution Logistics: Coordinate the distribution of publications to ILO offices, partner organizations, and other stakeholders. Monitor inventory levels and manage reprints as needed.
• Network and trends: Develop and maintain relations with key industry players, monitor industry trends. Liaise with UN agencies, contacts in networks and other relevant entities.
• Inventory Management & Statistics: Prepare periodic analysis and statistics of the financial and production situation with regard to printing and distribution operations. Adjust and update publications information in the publications asset management system.

Qualifications

• Education: Advanced university degree (Master’s or equivalent) in the graphic arts, publishing, distribution, publications management or related field. A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or a related field with an additional two years of relevant experience, in addition to the experience required below, will be accepted in lieu of the advanced university degree.
• Sound knowledge of the printing, publishing and distribution industry. Strong skills in the production of printed and digital documents and publications. Ability to prioritize printing jobs, allocate machine capacity and production resources to conflicting projects under considerable pressure in particular during conferences and meetings. Ability to plan, organize and oversee the implementation of effective and rational workflows.
• Computer skills: good understanding of pre-press software, Adobe Acrobat, Quite imposing and Publishing Management Asset systems.
• Communication Skills: Excellent written and verbal communication skills in English (knowledge of French or Spanish is a plus).
• Organizational Skills: Ability to manage multiple tasks, prioritize deadlines, and work effectively in a fast-paced environment.

Experience:

At least five years of experience in digital printing, publishing and distribution, including in a supervisory or coordination role. Solid experience in service externalisation and supplier management required.

Benefits

• Medical coverage: Officials of the International Labour Organization (ILO) are medically covered through the organization’s international health insurance scheme. The insurance includes coverage for their dependants/family members.
• Tax free remuneration: All staff of International Organizations including the ILO are exempt from paying income tax.
• Education grant: Dependants of officials benefit from an education grant.
• Home leave: Once every two years the official and their dependants benefit from a paid home leave to their country of origin.
• Pension scheme: The ILO is part of the UN pension scheme to which the official will be affiliated.

Application Process

For more information on this position please visit the ILO website

Interested candidates should submit their applications and cover letter by 02July 2024 via the ILO website https://jobs.ilo.org/