Administrative Assistant

Administrative Assistant

Location: Geneva

Temporary Contract, ASAP, Short term contract

As an Administrative Assistant, you will play a key role in ensuring smooth administrative processes across the teams. Your expertise will help drive efficiency in contract management, financial tracking, travel coordination, and meeting organization—all within a collaborative and mission-driven setting.

Key Responsibilities

• Manage contracts and documentation (Conga, DocuSign)
• Support IIS study documentation
• Prepare agendas and minutes for departmental meetings
• Coordinate team leader meetings
• Support budget tracking and invoice processing (Sage X3)
• Consolidate financial data for budget reporting
• Organize business trips, internal/external meetings, and conferences
• Ensure compliance with safety and environmental regulations

Your Profile

• Fluent in French and English
• Proficient in MS Office and electronic file management
• Organized, autonomous, and customer-oriented
• Experience in budget management; pharma/life science background is a plus