Campus des Nations

Primary

Seeks for 19th August 2024

Founded in 1924, the Foundation of the International School of Geneva, commonly known as Ecolint educates 4500 students aged from 3-18 representing over 130 nationalities. Each of our eight schools is dedicated to the development of seven life-worthy, future-ready global competences: we develop lifelong learning, self-agency, the ability to interact with the world, with others and with resources so as to develop transdisciplinary, multiliterate thinking. Through this, we drive our mission, which is to educate students to be global citizens with the courage and capacity to create a just and joyful tomorrow together. Ecolint is built on strong humanitarian values and prides itself on its long history of pedagogical innovation, including the creation of the Model United Nations system and the International Baccalaureate. We have around 1250 employees representing more than 60 nationalities, united as one core of dynamic professionals, committed to our mission.

Campus des Nations is the most recent campus in the International School of Geneva Foundation. Located in the heart of Geneva's international quarter, this campus has quickly established itself as an educationally pioneering school committed to putting student learning at the centre of all its activities. Campus des Nations is proud to be an International Baccalaureate World School. Our programmes are based on the IB's "˜Learner Profile', a set of ideals that inspire, motivate and focus the work of the school and help students to become more thoughtful, moral, cultured and caring. Fostering these qualities is at the heart of all we do.

To complete our team, we are looking for an:

Administrative Assistant

Part-time - 28 hours (70% position)

Job purpose : Part of a team in the administrative office of the Primary school, reporting to the School Office Administrator

Main accountabilities: 

Support the smooth functioning of the office in the following areas ( Tasks may include but are not limited to) :

• Children absence management.
• Teacher Cover management.
• Trip organisation.
• School correspondence (letters, attestations, emails, etc.
• Support with students admissions files.
• Room bookings, calendar and logistics as required (including setting up, ordering refreshments, etc.)
• Equipment order for the department and track orders.
• Other administrative tasks including creating spreadsheets, presentations.
• And any other task delegated by the school office administrator.

Provide children direction and support

• Approachable and available to support children in need through a caring personality.
• Participate in the admission of pupils (creation and updating of student data).
• Follow up with parents and teachers for safeguarding purposes (e.g. missing emergency cards data).
• Create electronic files for all new children and keep them updated, adding academic reports and other additional reports.
• Creating attestations and certificates of enrollment.

Ensure up to date and functional technology

• Publish and update school calendars, internally and externally.

Support communications management and relationships building 

• Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc.

Candidate requirements

• Secretarial training / Technical diploma in the relevant field.
• At least 4 years of work experience as an administrative assistant.
• Bilingual French/English. Other languages an asset.
• Caring personality who enjoys working with young children.
• Good teamwork and active listening skills.
• Flexibility and adaptability.
• Strong ICT skills (Google environment).
• Excellent organisational skills in order to increase department's performance.
• Able to work autonomously, review work and provide feedback.
• Self-reflective and able to solve complex problems.
• Experience in support with budget and accounting.
• Flexibility to work across 2 sites located within 10 min walking distance from each other.

Candidates are requested to apply online by attaching their CV , three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to Ms Isla Gordon, International School of Geneva, Campus des Nations Primary School by 13th June 2024  mentioning the reference number 410 292.

The International School of Geneva values and encourages diversity among its staff. As such, we welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous conduct and child protection checks appropriate to their position, including prior checks with their previous employers and the authorities.