Job Title: Administrative Assistant

Location: Baar, Zug, Switzerland

Work Schedule: Part-Time, around 35 hours per week, 80 – 100%

Who We Are

Our international brand, rooted in a century of French heritage, passionately connects cooks worldwide to personal stories and a rich legacy of food lovers. With a focus on the future, we strive to build exquisite, quality products that bring joy across generations, ensuring every home's heart beats from the kitchen. Guided by our values of PASSION, INTEGRITY, INNOVATION & EXCELLENCE, & TEAMWORK, we celebrate our diverse team spanning 35 countries and cultures, making Le Creuset a vibrant and inspiring workplace.

Main Purpose of the Role

We are looking for our HQ in Baar for a hardworking and versatile Administrative Assistant full-time to support us with various administrative tasks. If you have proven organisational skills and thorough knowledge of back-office duties including the coordination of meetings, apply now.

Key Responsibilities

• Manage the switchboard and reception.
• Manage the correspondences (collect, distribute, post office) and couriers.
• Supervision of schedules and calendars of multiple managers at Le Creuset Group.
• Support the LCG team in the organization of their business trips (booking flights, pick-ups, hotels) in cooperation with the Admin Assistant in the other subsidiaries.
• Support the LCG team with ad hoc reports and presentations.
• Organize, manage and update the agreements with hotels, restaurants, catering companies, transfers.
• Collect, maintain up-to-date and deliver the LC Group contact (telephone, email, etc.) data base in all the territories.
• Support the architecture department in the organization of the office layout and in the maintenance of the office.
• Manage correspondences with the administration of the building and support in the organization and supervision of any works at the office.
• Manage the supplies of stationery, nourishment and other office equipment.
• Coordinate and support the organisation of the Executive Management Meetings & other company meetings taking place in Baar.
• Check compliance of services invoiced with services provided.
• Collect signatures for tax and legal purposes from either LC Group or other subsidiaries and organising its courier to whichever destination.
• Support legal, tax and finance department maintaining documents and databases as well as other admin tasks as requested.
• Maintain calendar of the LC Group legal representatives absences.
• Provide HR Department support with various tasks around recruitment processes, new hires.
• Manage the needs related to the company apartments rented in Switzerland.
• Maintain the office in pristine conditions.
  

Skills and Qualifications

• Executive support experience.
• Fluent in both German and English, any other languages are a plus.
• Strong people/interpersonal skills.
• Exceptional organization skills, attention to detail and ability to manage multiple responsibilities.
• Demonstrated proactive approaches to problem-solving and task management with strong autonomy upon implementation.
• Proven ability to handle confidential information with discretion.
• Be adaptable to various demands, and demonstrate the highest level of satisfaction regarding customer service and response.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.
• Demonstrated flexibility and positive attitude.

Why Join Us?

Our recipe is equal parts passion, hard work and fun with a culture as vibrant as our products. We constantly stretch ourselves and encourage our team mates to do the same. When you join Le Creuset, you become part of a dynamic team that focuses on innovation and collaboration. You are part of something bigger…from your first day to every moment thereafter, you’re going to love what you do as part of the Le Creuset family! Together we live our ‘One Le Creuset’ Values: PASSION, INTEGRITY, INNOVATION & EXCELLENCE, & TEAMWORK.