ADMINISTRATIVE AND ACCOUNTS PAYABLE ASSISTANT

all genders, 50%-80%, Monday to Friday

International / Pharmaceutical Industry

 As a Holding Company based in Baar (ZG) within a multinational Group in the pharmaceutical industry, we are looking for a motivated administrative and AP Assistant. Our Group operates mainly in the Latin American markets. This position in a small team in the Holding Company will comprise the following: 

As the Assistant to a small team you will play a crucial role in supporting the efficient operation of the Accounts Payable whilst also managing various administrative tasks to ensure the smooth functioning of our office. This role requires a detail-oriented individual with strong organizational skills and a proactive approach.

RESPONSIBILITIES 

• AP Invoices processing: Receive and verify AP invoices, ensure accurate coding, obtain appropriate approvals, and input invoices into the accounting system.
• Vendor management: maintain accurate vendor records and payment information, establish and maintain relationships with vendors and respond to vendor inquiries and resolve payment issues.
• Maintain organized and up-to-date archive of various types of documents.
• Handle a central database of legal documents for several group companies.
• Coordinate office supplies, ensuring adequate stock levels and timely ordering.
• Handle incoming calls, emails, and correspondence, prioritizing and responding appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members and management.

QUALIFICATIONS 

• Commercial apprenticeship, bachelor degree or other education in the field of administration
• Previous experience in accounts payable and or in a similar administrative or finance support role is advantageous but not a requirement.
• Strong communication skills in German and fluency in English (both verbal and written), good knowledge of Spanish is a strong asset.
• Experience with SAP-FI is a big plus.
• Proficiency in Microsoft Office suite, particularly Outlook, Excel and Word.
• Detail-oriented with a high level of accuracy in data entry and record-keeping.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Ability to work both independently and in a team environment.
• Highly motivated with a “can do” attitude, ready to take on new tasks.
• Flexible

BENEFITS 

• A permanent employment contract.
• Exposure to an international, dynamic, and innovative environment.
• Highly qualified and colleagues who will share their knowledge and experience.
• Competence development through new challenges.
• Competitive salary and benefits package.
• Convenient location in Baar with access to public transportation.

If you are interested in a multicultural, challenging, and innovative working environment and your profile matches our requirements, we are looking forward to receiving your application by E-Mail in English (cover letter, CV).

Candoria Holding AG, Dorfstrasse 38, 6340 Baar (Write an email)