Operations Specialist 100% (m/w/d)

Job Description:
• Animal Import/Export: Handling internal and external animal import/export processes
• Animal Orders: Coordinating and placing accurate animal orders in collaboration with researchers, Comparative Medicine, Animal Welfare, Veterinary Services, and external suppliers
• Order Checks: Ensuring each animal order meets legal, internal, and hygienic requirements
• Delivery Status: Monitoring and communicating the status of all deliveries, addressing unexpected delays or issues
• Point of Contact: Serving as the contact person for all in-vivo BR labs in Basel and for all animal vendors regarding order issues
• Data Management: Collecting, curating, and providing high-quality data for visualization.
• Purchase Orders: Placing purchase orders in eShop
• Stakeholder Management: Actively managing PO and/or GR placement and timing with key stakeholders
• Invoice Management: Checking incoming invoices, booking goods receipts in eShop, and resolving payment issues
• Buffy Coat Orders: Coordinating Buffy Coat orders for BR, managing orders and logistics with the Blood Donor Centre Bern

Requirements:
- Education: Apprenticeship / Bachelor Degree in an administration or comparable
- Languages: Fluent in Business English and German (written and spoken)
- Technical Skills: Excellent office and time management skills, Strong communication skills (written and verbal), Ability to handle multiple priorities and meet tight deadlines
- Software skills: Microsoft Office Tool, Purchase Order Tool (e.g. ARIBA , eShop)
- Ideal previous experience: Operational and/or Procurement experience specific standards

Interested? Don't miss this great opportunity and apply today!