Administrative Assistant (FR-EN) 80-100%

We are looking for a dynamic and enthusiastic Administrative Assistant with a hands-on attitude.

In this exciting position, you will perform a variety of tasks, providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, together with event/team building activities. You will report to the HR Manager and will also support all HR related administration for all employees with a focus on Switzerland for admin and HR related matters.

More specifically you will cover:

Office Management:

• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Liaise office cleaning company
• Act as reception focal point (phone calls, mail, visitors)
• Liaise with travel agency to support travel arrangements
• Organization of events and team building activities
• Handle administrative requests from Executive team
• Plan AGM meetings and take detailed minutes

Human Resources:

• Support joiners related administration (administrative on-boarding, family allowance, social charges coordination, immigration files, etc)
• Support leavers related administration (contractual documentation, work certificate etc..)
• Collaborate with our local brokers for any people insurances matter
• Accident, long term sick leave, maternity case management with related insurance coordination and potential payroll impact
• Time and Absence management, including E2Time application
• Support for recruitment and selection process
• Support the HR Manager on request

You are an experienced and flexible administrative generalist, with excellent organizational skills. You are a natural team player with a customer orientation and a service mindset. You are able to work in autonomy, with a high attention to details.

• Proven track record in admin and office management, with at least 2 years’ experience, preferably within an international company


• Advanced knowledge of Swiss Administration (HR certification preferred)


• Excellent command of MS Office, particularly Excel


• Team building and event management experience


• High sense of confidentiality


• International and multicultural awareness


• Fluent in French and English