Executive Assistant (m/f/d)

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Bowring Marsh is the dedicated international placement team for Marsh. We are seeking reliable, motivated and creative people to join our dynamic placement team in Zurich.

What is in it for you?

An opportunity to work with a dynamic, multi-cultural and multi-lingual team

Flexible working hours

Competitive salary

Attractive benefits package (pension, private health care, life insurance)

A-class office in the Zurich city center (next to Tessinerplatz)

We will count on you to:

Act as representative of MD and assist on day-to-day issues

Represent MD while on business trips or non-availability

Manage agenda and email of MD

Coordinate MD’s business trips, meetings and conference calls

Draft internal and external correspondence in English and German

Prepare meetings for the annual RIMS conference (30 min. meetings between min.4 parties from 8am-9pm over the course of 3 days)

Prepare all documentation needed for Board meetings of Marsh AG

Prepare all documentation needed for the annual general shareholders meeting (AGM) of Marsh AG

Organize transportation and accommodation for MD”s business trips

Create itineraries for market and client meetings for brokers

Book restaurants and off-site venues for MD’s client and (re)insurer meetings

Book internal conference rooms through reception for MD

If needed: draft invitation letters for clients and retailers during prior to their visit

Assist in the preparation of monthly executive reports for MD

Provide backup support for the Executive Assistant to the CEO of Marsh McLennan Europe during holidays and other absences

Manage Team Assistant and ensure efficient coordination of administrative support within the team

Organize team events

File administrative documentation

Manage compliance reporting: complaints, breaches, lost items etc.

Organize company car maintenance

Act as the first contact person within the company for internal and external queries

Participate in Social Impact Steering Committee

Personal Competencies:

Demonstrates positive, can-do approach

Is responsive and courteous in dealing with internal and external clients

Shows interest and effort in improving service and performance

Understands needs and objectives of internal and external clients and executes accordingly

Is able to liaise with and build relationships with internal and external clients

Has flexibility to adapt different approaches or styles to situations

Seeks ways to streamline and improve processes

Is able to plan, prioritise and complete work within time frame

Demonstrates a high level of discretion and maintains strict confidentiality in handling sensitive information and communications

Is able to work independently and with attention to detail

Is able to interact seamlessly with individuals at all seniority levels, maintaining professionalism and composure

What you need to have:

Further education as Direktionsassistentin or equivalent

Outstanding English and German skills in both oral and written form

Advanced knowledge of Microsoft 365

Previous work experience in an international environment preferred

If you would like to apply for this position, please send your CV in English.

Marsh is the world’s leading insurance broker and risk adviser. With more than 45,000 colleagues operating in more than 130 countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services. Marsh is a business of Marsh McLennan (NYSE: MMC), the leading global professional services firm in the areas of risk, strategy and people. With annual revenue of over $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses: Marsh, Guy Carpenter, Mercer, and Oliver Wyman. For more information, visit marshmclennan.com, follow us on LinkedIn and Twitter.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients regardless of their gender expression or identity, marital or civil partnership status, ethnic origin, nationality, age, background, disability, sexual orientation or beliefs. We are proud of our inclusive culture where everyone feels empowered to bring their whole selves to work and thrive. Learn more about our foundational values, mission and vision for the future by reviewing our Greater Good Policy.