Senior Lead Payroll & Time

Job Purpose

• The role heads the Payroll & Time team at our Headquarters in Basel (approx. 800 employees on Payroll)
• The role will focus on the functional/operational lead of all administrational tasks, transactional Payroll-processes and service delivery to our employees, managers and other internal/external stakeholders and includes the disciplinary leadership of currently 1 direct report.
• The role interfaces with all other HR functions and includes project support

Main Tasks and Responsibilities

• Full responsibility for the timely, accurate & compliant monthly payroll processing for our headquarter, including our Executive Management Board as well as Board of Directors
• Manage end-to-end (planning/delegating, prioritizing & executing) all work tasks related to payroll processing in an efficient & effective way
• Leadership and development of direct report(s) - including weekly team meeting / call, TALK Forward conversations etc.
• Ensure that the payroll team acts as point of contact for all compensation, benefits and time & attendance related queries and supports the HR Business Partners and Talent Acquisition Team in general payroll administrative tasks
• Ensure the constant accuracy of employee master data including error-free interface replications and maintenance of relevant master data in SAP SuccessFactors and SAP HCM (Modules: Personal-Administration, Payroll and Time&Attendance) in close collaboration with the HR Shared Services team.
• Recording and processing of all wage-relevant changes as well as any kind of time, absence & quota data in SAP HCM / SAP SuccessFactors
• Handling of Global Mobility cases (Inpats / Expats), including coordination with our external tax service provider as well as our internal Global Mobility Team
• Close collaboration with IT department (system enhancements / RfC’s, testing etc.) as well as our HRSS Team in Basel & Villeret, the Corporate HR-Team and regional teams, as needed
• Contact person for internal and external stakeholders in all payroll and insurance-related matters
• Registration with social insurances, pension fund, withholding taxes and family allowances
• Ensure correct processing of PF, KTG, UVG, MSE, EO, family allowances, etc. including reconciliation of subledgers (in close collaboration with our Finance Accounting team)
• Ensure the correct reflection of social security benefits cases (long-term sickness/accidents/maternity and paternity leave) including calculation, reductions at the end of continued salary payments and recording of the corresponding data in the systems
• Preparation of reports and coordination with the financial accounting/controlling department
• Ownership over all Year-end closing activities (declarations)
• Responsibility for internal & external audits
• Input to HR Budget & Support during personnel cost planning / forecasting of the company
• Administrative tasks related to payroll processing (e.g. employer certification/intermediate earnings, etc.)
• Acts as escalation point for team members, assisting with query resolution and case managing complex calls and queries. Provides regular operational feedback to Head HR Shared Services
• Input into the further development and roll-out of our HR technology landscape
• Payroll & Time process documentation, continuous improvements of templates/checklists / policies and file storage strategy & implementation (e.g. SharePoint / Microsoft Teams, SAP SuccessFactors, share drive phase-out)
• Responsibility for ensuring GDPR compliance is continually built into all HR / Payroll operational activities and processes
• Participation in or (Co-) leading of global / regional / local HR-Projects based on the overall Global HR roadmap

Requirements needed

Education

• Commercial education with Payroll and/ or HR related further education (Social Insurance Specialist, HR Specialist, Payroll Expert) or higher degree in HR Management

Experience

• At least 10 years of professional experience within Payroll in a customer focused, multinational business environment; preferably worked in a Shared Service environment before; preferably at least 2 years’ experience of people management
• Sound knowledge of Swiss social security and tax scheme, international payroll & taxation and Swiss labor law
• Proficient user of HR databases/ payroll systems (e.g. SAP SuccessFactors, SAP HCM)
• Proven project experience
• Very good knowledge of MS Office 365
• Fluency in English and German, French knowledge is an advantage

Personal Attributes

• Service / Customer driven mindset paired with high sense for efficient execution, highest quality standards required
• Accountable personality with a structured and pragmatic working style
• Trustworthy, discreet and competent appearance
• Resilient, reliable and future- as well as solution-oriented personality
• Independent and structured way of working
• Capability to work in a matrix environment and with different stakeholder groups (internal & external) with a clear teamwork mindset

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type: Full Time

Alternative Locations: Switzerland : Basel

Travel Percentage: 0%

Requisition ID: 14173