Department: Corporate and Sustainable Development Department

Location: Lausanne, Switzerland

Contract Type: Temporary

Activity Level: 100%

Entry Date: 01.09.2024

The International Olympic Committee is the guardian of the Olympic Games and the leader of the Olympic Movement.

A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including the athletes, the National Olympic Committees, the International Federations, Organising Committees for the Olympic Games, the Worldwide Olympic Partners and Olympic broadcast partners. It also collaborates with public and private authorities including the United Nations and other international organisations.

If you are an experienced Coordinator, and the vision of building a Better World through sports inspires you, here you have a unique opportunity to join the IOC and become part of the Olympic Movement.

Mission

As a Corporate & Sustainable Development Coordinator you will support and coordinate the SIL teams in running various projects/activities of the department. You will also provide general administrative support for the department specifically on the management of contracts.

Main responsibilities:

Support Department activities

• Department support

  • Manage the Department’s weekly and monthly meetings e.g. keep an update list of topics to be presented, compile and share agenda, ensure content is provided by teams in a timely manner, provide follow-up on any actions and moderate the meeting.

  • Keep abreast of new internal policies/procedures/tools in order to facilitate the implementation of them.

  • Plan and organise team building activities and other similar activities for the Department.

• Lead all contract management process

  • Liaise with Legal, Finance and Procurement Departments on contract discussions to ensure alignment with IOC regulations.

  • Manage supplier registration in the database (CORE).

  • Manage contract set-up and sign-off in Ariba.

  • Create and follow up on SAP purchase orders and purchase requests.

• Weekly project support :

  • CO2 travel tracking.

  • IOC supplier database back-office support (Sustainable Procurement).

  • Presentation file management.

  • Management of the department’s SharePoint.

Support the Sustainability, Impact and Legacy (SIL) teams in running various projects/activities

• Provide support for meetings, notably those involving large numbers of participants, and events for CSD units (room reservations, technical assistance, catering services, document collection, badge preparation, and monitoring invitation responses…).

• Support logistical aspects of the organisation of the Sustainability & Legacy Commission, Gender Equality, Diversity and Inclusion Commission on and the Human Rights Advisory Committee-

Support the Director’s personal assistant (PA)

• Support to the PA to the Director, on specific project and on a need basis, ensuring deadlines are met.

• Substitute the PA of the Director in his absence.

Our requirements:

• CFC, university degree or equivalent education.

• English or French fluency, with excellent writing and speaking of the other language.

• Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, etc.). Full proficiency in MS Office 365 (Word, Excel and PowerPoint) and Corporate tools (SAP, SAP Concur, Core, etc.).

• At least 3 years’ experience in high level support in an international company or equivalent.

• Highly developed service orientation.

• Ability to maintain a high level of professional performance.

• Self-directed and excellent planning, organization and prioritization skills; ability to deal with the unexpected; flexibility.

• Ability to work well in a team environment, both in terms of managing projects and communicating with colleagues, and as a focal point for the department.

• Attention to detail.

Come and join an organisation where the spirit of inclusion, gender equality and diversity is a top priority and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.