Our client, a prominent international financial services company, is seeking a proactive and organized Office Manager fluent in German and English to join their team in Zurich City. The role is offered on a temporary basis for 3 months with the potential for permanent placement. The selected candidate will be expected to be present on-site daily, playing a vital role in ensuring the smooth operation of the office.
Our client, a prominent international financial services company, is seeking a proactive and organized Office Manager fluent in German and English to join their team in Zurich City. The role is offered on a temporary basis for 3 months with the potential for permanent placement. The selected candidate will be expected to be present on-site daily, playing a vital role in ensuring the smooth operation of the office.
Description
Managing meeting schedules and organizing business travel arrangements
Overseeing daily management of mail and courier services
Ensuring efficient oversight and operation of office infrastructure
Reception duties, including answering the main telephone line throughout office hours
Processing payments to company suppliers and partners
Maintaining the petty cash register, including monthly preparation of accounting documents
Managing the procurement of materials such as office supplies, beverages, and cleaning supplies
Coordinating with external service providers, such as cleaning companies, copier service providers, IT service providers, and building maintenance personnel
Planning team absences and vacations
Monitoring access badge control
Profile
Commercial degree or equivalent degree
Experienced in client interactions via phone, email, and in-person visits
Excellent oral and written communication skills in both German and English
Proficient in Microsoft Office tools (Excel, PowerPoint, Word, etc.)
Adaptable, sociable, and comfortable working in a small-team setting
Efficient time management skills and able to prioritize tasks effectively
Job Offer
Are you looking for an exciting opportunity as an experienced Office Manager to contribute to the success of a renowned financial services company while gaining valuable experience in a dynamic and international work environment? If you are a proactive individual with excellent organizational skills and thrive in a fast-paced setting, we encourage you to apply for this role.