Office Assistant

Do you have direct experience in office management, facility management or reception?Do you bring a positive, welcoming energy to every day of work and thrive around people?

If this sounds like you and you are driven by purpose, Join the SOPHiA GENETICS Office Management Team as an Office Assistant, and enable us to make a positive impact on the outcomes for cancer and rare disease patients worldwide.

The nature of this role means you can expect to be onsite 5 days a week at our brand-new Rolle office. Working pattern is 08:30 - 17:00 with mutual flexibility.

Our mission

We believe there is a smarter, more data-driven way to make decisions in healthcare and our cloud-native AI powered SOPHiA DDM Platform makes that vision a reality on a daily basis. You will have direct input to our mission to democratize data-driven medicine for the ultimate benefit of cancer and rare disease patients across the globe.

Your mission

As part of our Office Management team, you will be the welcoming face of the business for everyone that walks through our doors!

The value you bring

• Welcome all visitors to our office with a positive, helpful attitude and enable best practices with safety and security processes; answering all incoming calls and emails to the office
• Order and manage office supplies (e.g. pens, brochures, keys & access badges, kitchen furnitures etc) and various Office Management tasks such as contact with: property management, concierge, etc. 
• Provide wider administrative support for the business, including preparation of documents and responsible for Docusign
• Daily office management, including booking and setting up meeting rooms, supporting and organisaing office events and daily onsite maintnenance, ensuring a clean, safe and welcoming environment.

Requirements

We know that every background is different, but to be best set for success we see you bringing:

• Previous working experience in office management, receptionist or facilities management role
• Strong organisational skills with the ability to multi-task and prioritise workload, while maintaining a high level of attention to details 
• Professional proficiency with both the French & English languages
• A positive, welcoming demenour and people first attitude

As a public organisation facing ongoing commercial growth, you will bring a success-orientated and solutions-focused mindset that embraces team collaborations, change, growth and inclusion.

Benefits

You will be joining an organisation with the patient at the heart of every decision and action, driven by purpose as we pursue exponential growth.

Business recognition and accolades include: 

• World's most innovative companies (Top 10)
• World's smartest companies (Top 50) 
• 100 Best Places to Work in Boston 
• Top 10 European Tech Startup
• Top 10 European biotechs startup to watch
• Top 25 East-Coast Biotech to watch

Our benefits package is comprehensive, but varies internationally in-line with local standards and laws. You can discuss a full breakdown with us, but as a brief overview:

• Sickness and Accident coverage through Helsana
• Meal Vouchers at 90CHF PM with our partner cafeteria
• A fun and engaging work environment, with Rest & Entertainment space, full stocked free coffee machine and free fruit
• Free parking in an easy to access location
• A strong social committee whose purpose is to make SOPHiA GENETICs both enjoyable as well as rewarding
• As our global HQ, you’ll have direct interaction and exposure to senior leadership and our executive team locally

Our DNA

Like the strands of DNA itself, SOPHiA GENETICS and the team are deeply interconnected and reliant on each other to deliver. There are common threads across the team. Things that bind us together. Those things are Relentless Curious; Resilient & Nimble and Fearlessly Adventurous 

Our Virtues

At SOPHiA GENETICS we established our 7 Virtues to clarify how our principles show up each day through action.  We Decide; We Do; We Collaborate; We Innovate; We Empower; We Adapt and We Learn.

At the centre of our Virtues is our Mantra, We Care, which provides a constant reminder of the compassionate, benevolent, and hopeful nature of our mission and how it should be threaded through each of our Virtues and everything we do. Learn more about our DNA and Virtues on our Careers portal

The process 

We use the power of AI to help our partners make decisions. If you’re utilising AI in your search and application process, why not use some of these prompts:

‘What impact can I expect to have on the world by working at SOPHiA GENETICS?’

‘I have an interview with SOPHiA GENETICS. What should I know before I meet with them?’

‘I am a *job title* - What can SOPHiA GENETICS offer my career?’

Apply now with your CV and any supporting information. 

Suitably qualified candidates will be invited through an interview and screening process where you will speak with members of our Talent Acquisition Team, the hiring leader alongside key colleagues and stakeholders from across the business. If you need additional support for accessibility, please contact our TA team for assistance.

We appreciate the value external partners can bring, but we operate a direct-hiring model and we are not looking to utilise agency support at this time. All hiring is controlled by Talent Acquisition, potential partners should liaise through TA and not our hiring teams please.

Starting Date: ASAP 

Location: Rolle, CH - Onsite

Contract: Permanent