SPONSORSHIP & EXHIBITION COORDINATOR (80-100%)

Responsibilities

Our sponsorship team oversees our exhibition and sponsorship planning services for medical conferences. We develop attractive concepts for physical, virtual and hybrid conferences, acquire exhibitors and sponsors, negotiate partnership agreements with the companies and deal with all administrative and logistical tasks before, during and after the conference.

As Sponsorship Coordinator, you will manage national and international projects, focusing on the logistical coordination of sponsorship activities. You will ensure all elements are delivered on time, on budget, and to the highest standard, providing excellent service to sponsors and exhibitors while building strong, long-term industry relationships.

Your profile

• Proven experience in managing the on-site execution of sponsor-related activities or a similar operational role, ideally within the congress, meeting, or event industry
• Experienced in project management, with the ability to coordinate multiple tasks and deadlines
• Strong negotiation skills in English and German, spoken and written
• Hands-on, solution-oriented approach — we are a lean, agile company, and you are open to cross-departmental collaboration
• Flexibility to manage workload peaks in a fast-paced environment
• Willingness to travel for conferences and projects in Europe (approx. 6 trips/year)

What You Will Find at Congrex

• A meaningful mission - be part of a company that connects and empowers the global scientific community
• A people-first culture - we foster trust, teamwork, and mutual support
• An international, diverse team with deep expertise and a shared sense of purpose
• A flexible hybrid work model that supports your professional and personal life
• 25 days of annual leave + 2 company holidays, regular social events, fully covered accident and sick leave insurance, and office massage offerings
• A strong commitment to your professional growth through training and development 

Please send your application including CV, motivation letter or video with salary expectations, diplomas, and reference letters via email to E-Mail schreiben, addressed to Ruxandra Dähler.