Specialist, HR PMO & Advisory & Change, Human Resources Department - GL D

Under the direction of the Head, Human Resources Department, the Specialist, HR PMO & Advisory & Change is primarily managing the planning, driving the implementation and/or overseeing the execution of all HR projects & programs as part of the People Strategy and annual HR priorities, including the change management activities and monitoring the performance of the HR operations through the setting of KPIs. They further act as strategic advisor to the HR management team for all HR programs and projects related matters, in terms of strategic planning and execution.
They are responsible for:
• Overseeing the overall design and execution of HR program management office related activities, using and applying where applicable agile methodologies and principles, that includes prioritizing projects and programs according to the capabilities and capacities available as well as supervising the monitoring of the performance of the HR department as well as the progress on projects and programs
• Monitoring the overall performance of the HR Department through HR portfolio management and support the establishment and monitoring of Service Level Agreements and KPIs across the 3 pillars of the HR Service Delivery Model; namely Communities of Expertise (CoE), HR Operational Services and HR Business Partnering.
• Acting as an effective change agent and facilitator by organizing, supporting and driving the change management related activities
in order to engage the staff and sustain the initiatives embedment

• Be the focus point to advice on mid and long-term structural changes and initiatives that will drive positive value to the HR organization and the global organization
• Supporting the Head, Human Resources Department by proactively providing the relevant reports & analysis needed for effective decision making, working closely with the Associate Specialist, HR Reporting & Analytics who prepares the raw data
• Managing one resource: Associate Specialist, HR PMO & Advisory & Change.

Key Responsibilities

Under the direction of the Head, Human Resources Department, and in close collaboration with the HR Coordinator, the Specialist, HR PMO & Advisory & Change will:

PMO & Reporting:

• Lead the planning and implementation of all HR processes and programs;

• Provide regular HR portfolio updates to the HRMT to ensure the HR Department delivers on its commitment and as per its budget;

• Tracking and managing the HR budget in close collaboration with the Finance Department

• Work closely with Strategy and Policy Hub, Risk and Finance to provide the updates to the Organizational Risk Register, Performance & Accountability, and KPIs

• Be the focal point of the HR Department for all budgeting and forecasting matters

• Be the focal point for from auditors and coordinating the audits with the other HR team members; e.g. external audit, OIG audits, external assessments (MOPAN)

• Be the HR focal point for the HR related requests linked to the organizational risk register (ORR), performance & accountability framework and related KPIs.

• Review the KPIs to assess the success and completion status of programs and projects, monitor the impact of changes, track and communicate the results

• Under the direct guidance of the Head, Human Resources Department and in close collaboration with the HRMT, prepare all documentation and reports required for the governance meetings where HR input is required, in particular the Audit & Finance Committee and any other governance fora

• Support the Head, Human Resources Department with material needed for cross-organizational meetings e.g. Leadership meetings

• Identify and involve key stakeholders at all key points in the program implementation, in particular working closely with the business and the appropriate HR Business Partners on program implementation and roll out;

• Act as a project manager for / participate in ad-hoc projects, at the request of the Head, Human Resources Department.

• Drive the preparation of informational documentation

• Lead the execution of impact assessments and readiness assessments ahead of the projects and programs kick-off

Advisory & Change Management:

• Provide relevant support to the HR members with the employee communications regarding the changes, programs and initiatives

• Facilitate the definition of project scope, goals and deliverables and provide direction and support to project team members;

• In close collaboration with projects leads, develop full scale program plans:

  • plan and schedule program implementation timelines

  • define program tasks and resource requirements;

• Participate to relevant benchmarking exercises for HR and gather information and deep analysis on specific HR topics related to the People Strategy or in support to ad-hoc initiatives.

• Ensure quality assurance and lessons learned from each program implementation and feed back to appropriate stakeholders and provide project evaluations and assessment of results;

• Review the conclusions of the assessment results analysis to prepare decisions proposals to the Head of HR and the HR Management team, advising on the execution of the HR programs and projects, and where required using the results to support revised planning propositions

• Provide relevant support to the HR members with the development of training activities to support the change

• Collaborate with HR Management Team and HR staff to track adoption and drive sustainable change

• Other ad-hoc requests and duties, as assigned by the Head, Human Resources.

As a member of the HR Department, the Specialist, HR PMO & Advisory & Change will:

• Maintain confidentiality at all times;

• Demonstrate discretion and professionalism at all times;

• Ensure collaboration among HR Department staff;

• Contribute to a culture that emphasizes initiative, quality, continuous improvement, and high performance;

• Participate in developing and implementing the Department’s goals, objectives, and systems; and assume other duties as assigned.

Desirable:

• Over 5 years work experience in a project management/ change management capacity;

• Experience in agile project management

Competencies

Languages:

An excellent knowledge of English and preferably a good working knowledge of French or one of the following: Arabic, Chinese, Russian, and Spanish. Knowledge of other languages would be an asset.

Organizational Competencies:

• Global Fund Awareness

• Service Orientation

• Drive for Results

• Collaboration

• Interaction

• Adaptability

Functional Competencies:

• Analytical

• Business

• Communication

• Human Resources

• Due Diligence

• Human Resources

• Project Management

Role specific Functional Competencies

• Critical thinking and problem-solving skills

• Change Management expertise

• Planning and organizing

• Decision-making

• Communication skills

• Influencing and leading

• Teamwork

• Conflict management

• Adaptability

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Job Posting End Date

04 July 2024