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Project Administrator
At the Quantum Device Lab at ETH Zurich and the ETH Zurich – PSI Quantum Computing Hub, we develop large-scale quantum computers and foster collaboration between academic and industrial partners in the emerging ecosystem of quantum technologies.
Job description
We are seeking a Project Administrator to support the coordination of a major third-party-funded research project, funded by a U.S. agency and coordinated by our group, as well as other ongoing research projects within the team. The role also includes general administrative responsibilities.
As part of an interdisciplinary team, your primary responsibilities will include supporting the project manager in overseeing project finances, monitoring expenditures, and preparing financial reports. You will act as a liaison between our group, various units within ETH Zurich, external partners, and funding agencies. In addition, you will organize meetings and workshops, coordinate logistics, and contribute to broader administrative tasks an various projects within the group.
This is a temporary position, initially limited to 12 months, with the possibility of extension. The position is offered at 40% to 80%, depending on your interests and educational background.
Profile
A Bachelor's or Master’s degree (from a university or university of applied sciences), or a commercial or administrative qualification
Demonstrated interest and proven competence in financial topics, such as budgeting, cost tracking, or financial reporting
Practical experience in project administration, ideally in an academic or research context
A structured and precise working style, combined with strong organizational and communication skills
Enjoyment in organizing events (e.g., meetings, workshops) and coordinating multiple stakeholders
Excellent command of English and good German skills, both written and spoken
We offer
A collaborative and international work environment at the forefront of quantum research
Opportunities for professional development and on-the-job training
Flexible working arrangements, including part-time schedules and remote work options
You can expect numerous benefits, such as public transport season tickets and car sharing, a wide range of sports offered by the ASVZ and childcare.
In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish.
Curious? So are we.
We look forward to receiving your online application with the following documents:
A motivation letter
Curriculum vitae
Diplomas and work certificates
Please note that we exclusively accept applications submitted through our online application portal. Applications via email or postal services will not be considered.
Further information about our group can be found here. Questions regarding the position should be directed to Francesca Bay (Write an email) (no applications).
We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.
ETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow.
