Administrative & Operations Support Specialist (m/f/d)

We are a software development company in the crypto trading space, operating successfully for over five years. While we are no longer an early-stage startup, we have intentionally maintained a strong startup mindset: hands-on, pragmatic, collaborative, and driven by ownership and passion for what we build.

Your Role

You will support our daily operations across administrative, financial, HR-related, and organizational areas. Working closely with internal teams, external partners, and public authorities, you will help ensure that processes run smoothly and reliably in a dynamic and fast-moving environment.

Your Responsibilities

• Coordination and administrative support for external service providers
• Coordination and support of corporate apartments
• Support with relocation and onboarding of new team members
• Accounting support using Abacus (clerical / accounting assistant level)
• Administrative coordination throughout the recruitment process
• Support with document creation and internal control system (ICS/IKS) documentation
• General administrative and operational support
• Organization and coordination of team events
• Support in projects and various ad-hoc operational tasks

What You Bring

• Completed commercial apprenticeship (KV) or equivalent administrative/business education
• Experience in administration, operations, accounting support, or HR support is an advantage
• Experience with Abacus or similar ERP/accounting systems is a plus
• Very high level of reliability and sense of ownership
• Strong organizational skills and a structured, detail-oriented working style
• Ability to handle sensitive matters with discretion and confidentiality
• Team-oriented, proactive, and hands-on mindset
• Strong communication skills
• Fluent German (spoken and written), ideally with experience working with Swiss authorities and local service providers, as well as very good English skills in an English-speaking company environment
• Valid driving license (category B / passenger cars)
• You thrive in a fast-moving environment with a strong startup mindset, clear responsibilities, and a focus on quality over micromanagement

Our Culture

We work in a highly motivated, collaborative team where trust, ownership, and reliability matter. We value initiative, flexibility, and people who take responsibility for their work. Our focus is on impact, quality, and enjoying what we build together, supported by open communication and mutual respect.