DUTIES AND RESPONSABILITIES 

• Assist the Executive Vice President and Head of Global Technical Operations with daily operational tasks and specific projects as needed. 
• Manage the Executive's calendar, coordinate travel arrangements and conferences, schedule appointments, and arrange meetings. 
• Organize offsite meetings and events for the Global Technical Operations team. 
• Review and analyze incoming emails, letters, agendas, and memos, and distribute important information to the appropriate recipients promptly. Prepare reports, gather and assess data to support executive decision-making.
• Create presentations and other documents to facilitate executive communication. 
• Support the Tech Ops management team with administrative tasks and project work as required. 
• Coordinate team meetings, video conferences, agendas, logistics, minutes, follow-up actions, timing, locations, attendees, travel, and facilities. Generate reports to monitor expenses, invoices, and cost center allocations. 
• Process purchase requests, track purchase orders and invoices. 
• Undertake special projects assigned by the Executive. Represent the Executive in meetings with special interest groups or individuals. 
• Stay informed by participating in professional development seminars and workshops. 
• Uphold a strong culture of business ethics and integrity. Handle confidential information with discretion. 
• Adhere to legal requirements, compliance standards, and company policies.

REQUIREMENTS

We are looking for a person with very good communication skills (verbal and written) with a strong attention to detail is essential. 

A very good command of MS Office inculding presentations on PowerPoint.

Experience scheduling travel arrangements for management. 
The person should be very well organized, flexible and ready to manage the administrative challenges of supporting a busy group of diverse people and programs. We are looking for someone that possess the ability to interact with staff (at all levels) in a fast paced environment. Keep her capabilites under pressure with a high level of professionalism and confidentiality. Flexibily and proactive skills are needed.