Our client, a multinational manufacturer, is seeking an Office & Facility Manager proficient in both German and English who is available at short notice for a 12-month contract. The role is part-time (50%) and ideally requires on-site presence in Effretikon on a daily basis.
Our client, a multinational manufacturer, is seeking an Office & Facility Manager proficient in both German and English who is available at short notice for a 12-month contract. The role is part-time (50%) and ideally requires on-site presence in Effretikon on a daily basis.
Description
Supervising daily office operations, including managing office supplies, mail, and equipment
Coordinating with vendors to address facility needs such as cleaning, maintenance, and repairs
Implementing and overseeing office policies and procedures
Ensuring compliance with health and safety regulations
Collaborating with the IT department to manage office equipment for new hires and departures, as well as company car administration
Planning and overseeing central facility services such as reception, security, cleaning, waste disposal, and parking
Handling contract negotiations and pricing with office vendors, service providers, and office lease agreements
Monitoring facilities and grounds to mitigate potential risks to property and personnel
Conducting equipment and storage inspections to detect any tampering and report irregularities
Organizing the clearance of the basement archive, disposing of unnecessary items
Providing support with tender processes, including document supplementation and information gathering
Profile
Successfully completed commercial apprenticeship with a focus on business administration, facilities management, or a related field
Demonstrated experience as an Office Manager, Front Office Manager, or Administrative Assistant
Understanding of office administrator duties, systems, and protocols
Familiarity with fundamental principles of facility management
Proficient written and verbal communication skills; fluency in English and German, French and/or Italian is advantageous
Competence in MS Office applications, particularly MS Office package, MS Outlook and video conferencing tools (Teams)
Exceptional time management abilities, capable of multitasking and prioritizing tasks effectively
Strong organizational and planning skills, especially in fast-paced environments
Job Offer
Are you looking for an exciting part time position as an Office Manager in the area of Pfäffikon? Are you available every day for a few hours and you have experience within a similar field? Apply now!