Executive Assistant for Executive & Board Secretariat (a) 80–100% - Emmental Hospital

About the job

Emmental Hospital ensures high-quality medical care for 150,000 residents at its two hospital locations in Burgdorf and Langnau – around the clock.

Modern. Human. In the middle of it all.

You are an organizational talent who can keep track of eight calendars, five mailboxes, seventeen priorities, and twelve information streams simultaneously – without losing your nerves or professionalism? Then you are exactly right with us!

Your predecessor is retiring. Therefore, we are looking for an

Executive Assistant for Executive & Board Secretariat (a) 80–100%

starting May 1, 2026, or by arrangement at Emmental Hospital.

Your role and mission

Together with the head of the executive secretariat, you form the executive secretariat – including the executive and board secretariat. You are a well-coordinated duo that strengthens, supports, and represents each other. As the central administrative hub of hospital management, you ensure that no chaos arises even under operational pressure and hectic conditions.

• You are the central administrative support for the CEO, executive management, and thus a key person for the entire hospital. You have full control over appointment coordination, document management, prioritization, and information management
• Executive and board meetings? From preparation through minute-taking during evening meetings to follow-up, the administrative threads come together with you – reliably, structured, and on time
• You are often involved in hospital-wide and confidential matters: You provide administrative support for cross-departmental projects, hospital-wide events, legal services, quality management, transformation and digitalization, and for our subsidiaries
• In short: You ensure that everything runs smoothly in the background that is important in the foreground

You fit with us if …

• … you keep an overview even in complex situations with your quick comprehension, instinctively recognize priorities, and act accordingly – even when everyone around is in sprint mode
• … you like to work independently and always complete your work cleanly, completely, and reliably thanks to your high quality standards
• … your "inner Monk" speaks up when a filing is not clearly labeled or you encounter unsightly formatting in a document
• … confidentiality and integrity are not just buzzwords for you but internalized attitudes
• … you know when AI is your friend and when your own brainpower is required
• … you appear confident and keep a smile on your lips even at full speed
• … fluent German language skills flow through your veins for editing texts
• … quick steps in Outlook and the slide master in PowerPoint are not foreign words but everyday life – because you master MS Office blindly and count yourself among the digital natives
• … you enjoy pitching in where your power is currently needed – without drama and without airs
• … you bring a healthy sense of humor – we work focused but laugh a lot and regularly

Our offer

• Vacation
• Collective labor agreement (GAV)
• Culinary delights
• Modern Human In the middle of it all
• Parking
• Events
• Discounts

We offer you …

A key position – right in the heart of the hospital

An environment where your overview, precision, and reliability are especially appreciated

Modern working conditions (GAV), development opportunities, and a collegial team that truly supports you

Your path to us

We look forward to receiving your complete application. After the initial interview, you will complete an online assessment before experiencing your new role up close during a trial workday. After the second interview with the CEO, we will decide together if we are a good fit. The final decision will be made by the end of January at the latest, with a target start date of May 1, 2026. The recruitment process will pause over Christmas/New Year so you can fully enjoy the holidays.

Contact

Gabriela Egli, Head of Executive Secretariat, +41 34 421 21 61