Business Operations & Finance Lead (60–100%)

About the job

The role

You will be the financial and operational engine of a lean, fast-moving agency. Beyond keeping things running, you will bring analytical rigor to business performance: tracking budgets, monitoring project margins, and giving leadership the clarity they need to make sharp decisions. Think business controller with a strong operational dimension. You ensure not only visibility, but also execution discipline across projects and financial processes.

• Own business analytics and financial reporting, track project margins, monitor budgets, and provideleadership with clear, actionable insights
• Ensure projects are well-structured and running smoothly, in close collaboration with the project management team
• Support budgeting for pitches and proposals, and contribute to commercially sound decision-making
• Maintain a clear overview of revenues, costs, and project profitability
• Ensure invoicing discipline, payment tracking, and overall cash visibility
• Review contracts and ensure alignment with client procurement and commercial requirements
• Support team alignment, conduct selected 1:1s, and assist with hiring and onboarding when needed
• Participate selectively in client meetings and contribute to scope and pricing discussions
• Ensure governance and internal processes are consistently applied across projects and operations

What you bring

• 5–10 years of experience in business controlling, operations, finance, or a similar role, ideally in an agency, consulting, or project-based environment
• Strong analytical mindset, comfortable structuring data, tracking performance, and translating numbers into actionable insights
• Solid financial understanding: budgeting, margin analysis, cash flow tracking, invoicing
• Hands-on, pragmatic, and solution oriented. You make things happen without overcomplicating them
• Structured and rigorous when needed, but never purely administrative
• High ownership, accountability, and comfort in fast-paced, evolving environments
• Excellent communication skills in German and English
• Able to move fluidly between operational detail and strategic big picture

Why you'll love it

• Direct collaboration with senior leadership in a truly entrepreneurial environment
• High visibility and real impact: you will shape how the business operates, not just manage it
• Exposure to top-tier clients and exciting projects across industries
• A lean, high-impact environment with strong ownership and accountability
• Flexible workload, shaped around your profile and availability