Administrative Assistant - Population Office - 60%

About the job

The main duties of the position are as follows:

• Ensure the reception and processing of citizen requests, at the counter, by phone and by mail
• Register arrivals, departures, transfers and address changes of the Prilly population
• Ensure the follow-up of residence permit applications and their renewals
• Follow up on files and maintain contacts with the cantonal population service (SPOP)
• Process identity document requests
• Keep the civil register up to date
• Check the lists of initiatives and referendums
• Collaborate in the management of burials and cemeteries
• Issue waste disposal cards
• Register and keep the dog census up to date
• Respond to information requests

Required profile:

• Federal VET Diploma as a Commercial Employee or equivalent training
• Successful professional experience within a Population Office is desired
• Perfect command of French, spoken and written, very good oral knowledge of English, any other languages are an asset
• Strong sense of public service, quality of reception of the population, ability to adapt to different situations and different audiences
• Respect for confidentiality and absolute discretion
• Diplomacy, ability to collaborate and communicate by prioritizing listening and dialogue
• Ability to be autonomous and take initiatives in the role, sense of responsibility
• Ease in using computer tools, knowledge of the Innosolv (NEST) software would be an advantage

The activity requires presence all day Monday, Wednesday afternoon and Friday morning. The remaining 20% can be defined according to the choice of the selected candidate for this position.

Application deadline: April 20, 2026

Start date: ideally June 1, 2026 or to be agreed

The City of Prilly offers pleasant and dynamic working conditions. It strives to promote equity in employment and strongly encourages everyone to apply.

To ensure efficient and environmentally respectful processing of your application, please send your complete file (cover letter, CV, copies of diplomas and work certificates) electronically to emploi@prilly.ch