Assistant to the Department Management / Backoffice (50% Job Sharing)

Villigen PSI

Key information

Publication date:19 September 2025
Workload:50%
Contract type:Unlimited employment
Place of work:Villigen PSI

Job summary

The Paul Scherrer Institute PSI is Switzerland's largest research institution. Join a dynamic environment focused on innovative solutions for society and the economy.

Tasks

Support the department head with various organizational tasks.
Act as the main contact for internal and external inquiries.
Coordinate meetings, events, and support staff onboarding processes.

Skills

Commercial training is advantageous; studies can continue alongside.
Excellent German and English skills are required.
Strong MS Office skills, especially in Word, PowerPoint, and Excel.

Is this helpful?

The Paul Scherrer Institute PSI is the largest research institute for natural and engineering sciences in Switzerland. At PSI, we conduct cutting-edge research in the fields of future technologies, energy and climate, health innovation, as well as the fundamentals of nature. Through basic and applied research, we work on sustainable solutions for central questions from society, science, and the economy. The education of young people is a central concern of PSI. Therefore, about a quarter of our employees are postdoctoral researchers, doctoral candidates, or apprentices. In total, PSI employs 2300 staff members.

For the Finance and Services Department, we are looking for a

Your tasks

You support the department head in various organizational and content-related matters.
You are the central contact point of the department for PSI internal and external inquiries and coordinate the requests with the respective specialist groups of the department. You are also the central interface to the other PSI assistants.
As the back office of the department, you have the following tasks: coordination of appointments, preparation and follow-up of various meetings (presentations and other documents), organization of events, external visits, and department-specific meetings, support with onboarding and offboarding of employees, and with business management projects.
You support the internal communication of department-relevant topics, the currency of your own intranet pages, as well as community management with Microsoft Teams.
Maintenance of department-specific printed materials and newsletters.

Your profile

Commercial vocational training is an advantage
Activity also possible alongside studies
Very good knowledge of German and English
Very good MS Office skills (especially Word, PowerPoint, Excel)
General IT affinity is required
Knowledge of design tools is advantageous
Enjoy working in a structured manner

We offer

Our institute is based on interdisciplinary, innovative, and dynamic collaboration. In addition to systematic onboarding, you benefit from individual development opportunities and our pronounced continuing education culture. For concerns regarding the optimal balance of work and family or personal interests, we support you with modern employment conditions and facilities on site.

For professional inquiries, please contact Claudia Bonge, Tel. +41 56 310 29 32.

We look forward to receiving your online application by 12.10.2025 for the position as Assistant to the Department Management / Backoffice (Index No. 9100-00).

Paul Scherrer Institute, Human Resources Management, Luca Simen, 5232 Villigen PSI, Switzerland

www.psi.ch