Executive & Personal Assistant

Bringing a building out of the ground, robust, beautiful and efficient: more than a job, it is a tremendous challenge that excites us every day.

At Swissroc, we are looking for profiles passionate about construction and real estate, but above all driven by the desire to innovate and go beyond the status quo.

As part of our development, we are looking for a future Executive & Personal Assistant who will support Mr. Cyril de Bavier, CEO and Partner of Swissroc, on a daily basis.

Your mission as an Executive & Personal Assistant?

Provide organizational support to Cyril de Bavier and juggle a multitude of varied tasks, ranging from administrative management to more specific personal assignments.

In this role, your main tasks:

Administrative and logistical management:

Manage the professional and personal calendar: plan and organize appointments, meetings, and trips.

Manage correspondence: emails, letters, and other communications, sort important information and respond to routine requests.

Proofread, prepare for signature, and file documents.

Prepare meetings: organize meetings, prepare necessary documents, take notes, and follow up on decided actions.

Coordinate and organize professional and private travel: booking flights, hotels, and transportation.

Organize and coordinate internal or external events, such as conferences, seminars, and company meetings.

Update the CRM (HubSpot) during meetings.

Welcome, interact with, and follow up on requests from the professional and private network.

Accompany or drive Mr. de Bavier to various appointments and events if needed.

Improve internal communication: act as a point of contact between the executive and employees, transmit directives and important information.

Manage administrative tasks: follow up on ongoing files, process invoices and expense reports.

Project management:

Ensure management of ongoing projects: monitor projects, coordinate different departments, and meet deadlines.

Conduct research and analysis, and prepare reports to assist decision-making.

Personal support:

Make various purchases: personal shopping, client or private gifts.

Plan and organize personal events.

Make payments and manage private administrative tasks.

Run various errands: pick up the car from the garage, collect a package, etc.

What sets us apart?

We put the client at the center of our decisions.

We are a true one-stop-shop for real estate.

A young, dynamic, and innovative company culture.

Strong shared values: Consideration, Proximity, Ambition, Ingenuity, Sustainability.

What we offer:

A fixed-term contract of approximately 6 months starting from March or April 2026. [maternity leave replacement]

A contract based on 45 hours per week for a full-time position (100%), with flexible hours.

5 weeks of annual leave + days off between Christmas and New Year + Ascension and Geneva/Federal fasting bridges offered, for a better work-life balance (between 31 and 36 days of leave pro rata to your contract)

60% coverage of the LPP contribution.

Access to a platform offering discounts and deals from over 150 brands.

The Swissroc Academy, providing access to various training programs.

About fifteen internal events per year to meet informally and create bonds between teams.

Joining Swissroc Group means being part of a diversified group, imbued with a strong corporate culture, where fulfillment, commitment, and respect are at the heart of our concerns.