Administrative Employee 40%

Luzern

Key information

Publication date:23 September 2025
Workload:40%
Place of work:Luzern

Job summary

Join Caritas Switzerland as an Administrative Staff member! This role supports vital education and migration projects across 20 countries.

Tasks

Assist in planning and organizing training programs for migration professionals.
Manage contracts and correspondence with educators and service providers.
Maintain data and documentation for various projects and initiatives.

Skills

Commercial training with three years of experience, preferably in non-profits.
Fluent in German, good French and English skills are a plus.
Strong organizational skills, able to multitask in a dynamic environment.

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Doing the right thing. In Switzerland and in around 20 countries on four continents. Join us in our commitment to the vision of a solidarity-based society, as

Administrative Employee 40%

The Education and Migration Department offers training and further education for intercultural interpreters and mediators as well as for professionals in the asylum, refugee, and migration sector. On behalf of the federal government, the department is also involved in the network against female genital mutilation. Furthermore, it acts as a coordination partner for the canton of Schwyz in various employment and integration projects. On behalf of the cantons of Obwalden, Schwyz, and Zug, it supports migrants in the preparation and organization of voluntary as well as forced return.

Your tasks

Support of project managers (FGM, further education, and employment program)
Planning, organization, implementation, tendering, and registration procedures for educational offers for professionals in the asylum, refugee, and migration sector
Preparation of contractual agreements with lecturers, multipliers, and other service providers
General management of the secretariat (phone, email, mail, information dissemination, correspondence)
Data management and maintenance in various tools
Creation and revision of documentation, statistics, lists, etc.
Substitution for a colleague within the same department

Our requirements

Completed commercial training and at least three years of professional experience, ideally in the non-profit sector, educational institutions, or social organizations
Confident German language skills in spoken and written form, good knowledge of French and English is an advantage
Very good knowledge of common MS Office programs Open and friendly personality with organizational talent and networked thinking
Independent, reliable, structured, and solution-oriented working style with high initiative and organizational skills
Ability to multitask with parallel projects and appointments
Ability to act calmly and solution-oriented in a dynamic environment with different stakeholders

Workplace is Lucerne
Start of work: 01.12.2025 or by arrangement.

Caritas offers attractive employment conditions and an open working atmosphere in an international environment. For the active development and implementation of digital transformation, we rely on employees with a digital and agile mindset who enjoy participating in change processes.

For information about this position, please contact Ms. Dany Nardo, Head of Education & Migration Department, phone +41 41 419 23 63.

We thank you for your interest and look forward to receiving your application by 3.10.2025 via the online portal.

Caritas Switzerland, Adligenswilerstrasse 15, 6002 Lucerne
www.caritas.ch