Secretary to the Deputy Physician, Head of the HIV Unit - 80%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking  here .

Attached to the  Department of Medicine , the Infectious Diseases Service aims to combine clinical activity meeting the needs of a university hospital with academic research and teaching activities with the Faculty of Medicine. It ensures the diagnosis and treatment of all patients suffering from an infectious disease, including  HIV/AIDS patients , for whom all applicable measures to slow down or even stop the progression of their condition are implemented in coordination with interdisciplinary care.

Job Description

You will provide secretarial support to the responsible physician as well as administrative management of the unit's managers and staff, as well as those associated with the outpatient consultation, with rigor and autonomy.

You will be responsible for coordinating, managing, and following up on invoices related to the various funds managed by the consultation, respecting standards, procedures, and deadlines.

You will handle the administrative personnel files with discretion and respect for professional confidentiality.

You will prepare files, projects, and scientific manuscripts.

You will manage and update the HIV/AIDS unit's website.

You will ensure the organizational and administrative management of various symposia and conferences.

You will type medical reports and schedule appointments.

You will participate in various activities and replacements within the service.

Qualifications

You hold a Federal VET Diploma as a commercial employee and/or a medical secretary diploma, or any equivalent training deemed appropriate.

You have 1-2 years of successful experience in a similar position.

You have perfect mastery of French, both spoken and written, and excellent writing skills.

You are very comfortable using computer tools (ECDL standard/advanced level on Word, Excel, PowerPoint, Outlook and/or Web) as well as software used at the Geneva University Hospitals.

While having a good sense of organization and priorities, you are autonomous, rigorous, and precise in the tasks assigned to you.

You also have the tools to handle unforeseen events and easily manage stressful situations.

Finally, you demonstrate a keen sense of confidentiality.

Additional Information

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 80%  
• Function class: 12 (11 if ECDL prerequisites are not met)
• Contract: permanent
• Application deadline: 04/02/2026
• Information request: Prof. A. Calmy, unit head, tel. 022 372 98 11 

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the Geneva University Hospitals encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.