Events & Project Manager (100%) (m, f, d)

About the job

We are H+O communications Ltd., a renowned communications agency in the healthcare sector, as well as healthbook, a medical publisher based in Zug. Our expertise lies in developing high-quality communication measures across print and digital channels.

To strengthen our team, we are looking immediately or by arrangement for a committed and organized

Events & Project Manager (100%) (m, f, d)

You think in structures, plan with precision, and never lose track even in complex projects? Then help us shape the future of medical communication.

Your tasks

• You plan, coordinate, and execute medical events (advisory boards, symposia, congress satellites, investigator meetings) from conception to follow-up.

• You create detailed project plans, define milestones, monitor timelines, and manage budgets using established project management methods.

• You coordinate internal teams (healthbook team, medical writer, graphics, IT) as well as external service providers and venues, ensuring smooth communication among all stakeholders.

• You identify risks early, document deviations, and proactively develop solution scenarios.

• You ensure compliance with regulatory requirements (e.g., transparency regulations, pharmaceutical industry compliance guidelines) at all events.

• You conduct structured project reviews and lessons-learned analyses and continuously optimize internal processes and templates.

• You professionally manage customer relationships, prepare meetings in a structured manner, and document results and decisions transparently.

Your profile

• Fluent German and English skills in spoken and written form.

• Completed studies, ideally in life sciences, healthcare, event management, or a comparable field.

• Proven experience in project management, preferably in pharma, biotech, medtech, or healthcare communication.

• Confident use of PM tools such as MS Project, Jira, Asana.

• Experience with budget planning and controlling as well as creating and maintaining project plans and RACI matrices.

• Knowledge in event organization: vendor management, venue selection, logistics coordination, on-site management.

• Familiarity with compliance requirements in the pharmaceutical industry (e.g., EFPIA code, transparency regulations) is an advantage.

• PM certification (PMP, IPMA, PRINCE2, or comparable) is a plus.

Personality & working style

• You work very structured, analytical, and precise – you think in systems and processes.

• You always keep an overview even with parallel projects and diverse tasks and set clear priorities.

• You communicate proactively, transparently, and clearly – both internally and externally.

• You are solution-oriented and resilient: you face challenges calmly and with a clear plan.

• High quality standards are a given for you, non-negotiable.

Interested?

Then simply send us your complete application including salary expectations and availability via the application button.
If you have questions, please contact us exclusively via our hiring tool.

Please note that we only accept direct applications for this position.

👉 Become part of our team and actively shape the future of healthcare communication – we look forward to hearing from you!