Documentation Specialist

Muttenz (with Canteen)

Key information

Publication date:14 September 2025
Workload:100%
Place of work:Muttenz (with Canteen)

Job summary

Join Novartis as a Shift Lead I in a dynamic production team. This role offers a supportive work environment with growth opportunities and competitive benefits.

Tasks

Lead the team to execute production processes per HSE and GMP guidelines.
Perform assigned manufacturing tasks to ensure timely product quality.
Review batch documentation post-production for quality assurance compliance.

Skills

Administrative training and experience in a production environment preferred.
Proficient in Office Software and familiar with SAP systems.
Strong attention to detail and ability to work under pressure.

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Summary

~Shift Lead I
~The shift leader is responsible for leading his team to carry out production processes according to plan in compliance with HSE and GMP rules.

~Process Specialist / Equipment Specialist
~Perform assigned manufacturing tasks and activities according to the production schedule to enable timely production of products in quality and quantity in accordance with relevant GMP, safety, and environmental guidelines.

~GMP Documentation Specialist
~The GMP documentation specialist reviews and consolidates batch records after production to deliver them to quality assurance according to established deadlines and in the correct quality. The GMP documentation specialist makes entries and checks transactions/declarations in the ERP system.

About the Role

Main Tasks:

· Preparation, printing, and compilation of manufacturing documentation as well as handover to production staff according to the production plan requirements

· Tracking and coordination of document updates in production

· Review and compilation of batch documentation after production for timely handover to quality assurance in the required quality

· Execution and verification of entries and transactions in the ERP system

· Archiving of production documents

Key Performance Indicators:

· Compliance with the production schedule

· Timely provision of manufacturing documents

· Timely release of manufacturing orders in SAP

Education & Experience:

· Training in administrative field

· Experience in a production company is an advantage

Skills:

· Very good knowledge of Office software

· SAP knowledge

· High degree of conscientiousness and care (documentation, order, and cleanliness at the workplace)

· Teamwork skills and strong team spirit

· Resilience and ability to work under pressure

· Knowledge of GMP, Good Documentation Practice

Language Skills:

· Intermediate level English skills as well as very good knowledge of the local language at the site

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