Administrative Assistant (General Management and General Secretariat) 80-100%

Solid and forward-looking employer, Vaudoise is one of the leading insurers in Switzerland. True to its cooperative nature and values, it encourages the creation of a healthy, inclusive, and inspiring work environment, ideal for developing your talent.

We are looking for a dynamic Administrative Assistant (General Management and General Secretariat) between 80 and 100% to coordinate, organize, and support all administrative, logistical, and organizational activities within the General Management and the General Secretariat.

The tasks awaiting you:

Routine administrative management

• Ensure correspondence, sort and process incoming mail
• Welcome visitors and manage telephone calls
• Update documents, follow up on invitations, letters, and files
• Maintain electronic archiving and act as Business Travel CFF referent

Invoice management

• Check, enter, and process invoices related to meetings, travel, and projects

Meeting organization

• Schedule CEO, president, and General Secretariat meetings in Outlook
• Organize logistics (book rooms, order breaks/meals/provide necessary equipment)
• Develop the annual calendar and macro-planning

Support for internal events

• Help organize seminars, conferences, trips, general assemblies, and year-end events

Contribution to CSR projects

• Analyze and process donation requests
• Proofread the sustainability report
• Participate in organizing thematic sessions

Your profile:

• Have commercial training or equivalent and at least three years of experience in executive assistance
• Organize, prioritize, anticipate, and manage multiple activities simultaneously with efficiency
• Develop a strong team spirit, embody an impeccable sense of service, and guarantee exemplary confidentiality
• Master Office tools at an advanced level, especially Outlook, PowerPoint (to create presentations), Word, and Excel
• Maintain smooth relationships thanks to excellent interpersonal skills
• Work autonomously and anticipate the needs of the Management
• Communicate perfectly in French, both orally and in writing, and use German at a B2 level
• Write with precision and ease

What we offer you:

• A healthy work environment in a mutual company certified "Great Place to Work"
• Multiple social benefits, including flexibility in work organization
• Work within a dynamic and passionate team
• Human values focused on employee well-being

We look forward to receiving your complete application file digitally (with CV, cover letter, copies of work certificates and diplomas).