Administrative Assistant 50%

Administrative Assistant 50%

To support our team at avuba - the Assistants Association of the University of Basel - we are looking for a committed and reliable team member. The activity is predominantly administrative in nature and includes managing the administrative and secretarial tasks of avuba. The position requires a detail-oriented and proactive person who can coordinate internal processes, support the co-presidents, and ensure efficient administrative operations.
avuba represents the interests of doctoral and postdoctoral researchers at the University of Basel and is a non-profit, politically and denominationally neutral organization.

Your tasks

• Administrative tasks include member management, management of funding for non-academic projects, invoice administration, and handling the avuba email inbox (approx. 20%)
• Organization of social and networking events (approx. 20%)
• Communication work, especially newsletters, social media, and website (approx. 10%)

Your profile

• Reliable, precise, and efficient working style
• Strong teamwork skills, high flexibility, and social competence
• Pleasant personality and excellent communication skills
• Very good German and very good English skills (C1-C2)
• Confident use of various digital tools
• Independent, responsible, and proactive working style
• Willingness for long-term collaboration
• Interest in higher education policy topics and ideally a connection to the University of Basel
• Commercial training (KV), university degree, or equivalent qualification
• Administrative experience in academic or private sector

We offer you

• Supportive and motivated team
• Employment according to the salary scales of the University of Basel
• Central, modern workplace in Basel with partial possibility for home office
• Varied tasks in a dynamic environment

• From 1 January 2026 or by arrangement