Administrative Assistant 40%

25 March 2026
40%
Männedorf

Job summary

Join our center supporting individuals with unique needs. Work in a caring environment focused on sustainable employment.

Tasks

Assist with administrative tasks to ensure smooth operations.
Manage participant entry processes and organize meetings.
Conduct assessments and maintain client data accurately.

Skills

Completed vocational training in a relevant field or equivalent.
Experience in administrative roles, preferably in social services.
Strong communication skills and proficiency in MS Office.

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About the job

Our specialized competence center supports people with special support needs on their way into the working world. We offer individual assessments, practical training, and tailored training programs that are oriented towards the skills, interests, and potentials of the participants. The goal is to prepare young people with psychological burdens as best as possible for sustainable professional integration – with heart, expertise, and a strong network.

Your role: Administrative Assistant 40 %
Start immediately or by arrangement

In your role as Administrative Assistant, you support the team in recurring, standardized administrative processes. You ensure order, deadline control, data maintenance, and organizational stability in daily business.

Your tasks

Preparation and processing of participant entries
Organization and planning of probation period and location meetings
Conducting the Basic Check (job-neutral aptitude test during trial apprenticeship)
Data management in the internal client system, document filing, dossier maintenance, and archiving
Telephone service and forwarding of inquiries (triage)
Organization of internal events for participants (e.g., parents' evening, welcome day, graduation ceremony)
Planning and preparation of internal specialist and further training courses for participants and employees
Deputizing for the specialist assistant and INTAKE in defined standard tasks

You bring with you

Completed vocational training in a commercial or service-related field or comparable education
Experience in administrative processes, preferably in the social or educational sector
Very good knowledge of MS Office as well as confident handling of digital case management systems and data documentation
High flexibility, team orientation, and good communication skills
Structured, reliable, and discreet way of working

We offer you

An exciting, versatile, and meaningful activity in a dynamic, social environment
Room for initiative, development, and participation
An open team with humor that supports each other
A workplace with quality of life, good accessibility, free parking, and shuttle service from the train station
Modern working conditions that enable a reliable part-time activity (60%)

📩 Curious? Then the next step is worth it.
👉 Submit your application online (including salary expectations)

📞 For questions, Saskia Noorlander, Head of Case Management & Job Coaching, is happy to assist:
Phone 043 843 44 11

More information: here is the website .

Contact

Nicole Luongo
HR Specialist
Competence Center APPISBERG
Phone:+41 43 843 43 47

Supervisor

Saskia Noorlander
Head of Department CM
Competence Center APPISBERG
Phone:+41 43 843 44 11