Medical Secretary for the Replacement Pool of the Department of Medicine - 50% to 100%

About the job

Company Description

With more than 13,000 employees representing 180 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2024 by clicking here .

The  Department of Medicine  (D-MED) consists of 14 medical and nursing entities (12 medical services, 1 Unit for Investigation and Short Treatments (UITB), and the Blood Transfusion Center (CTS)) with the particularity of including technical platforms (such as interventional cardiology and digestive and pulmonary endoscopy), several treatment and care platforms (biological treatments, photopheresis, and medical care), and 1 hospital and outpatient dialysis center. There are 3 rehabilitation and reconditioning programs. Moreover, the medical and nursing activity is strongly dedicated to inpatients (9 care units, 160 beds) with internal consultants benefiting the patient care provided by other medical departments.

Job Description

As part of your activities, you perform replacement assignments in different secretariats for short to medium durations and must therefore be able to quickly adapt to changes. The main challenge of this position is the diversity of activities and the short duration of assignments, so you must have excellent learning, analytical, and listening skills to successfully complete your mission.

Thanks to your interpersonal skills, you welcome, inform, and guide patients presenting to the service and manage the telephone calls you receive.

You organize consultations by managing the doctors' electronic schedules and preparing patient files. After consultations, you autonomously and quickly type medical reports. If necessary, you schedule additional medical examinations.

While responding to various requests, you independently carry out administrative activities related to your role, including patient file follow-up, managing mail and electronic messaging, scheduling, and organizing medical staff conferences.

You demonstrate proactivity in performing logistical tasks arising from the daily life of a secretariat such as orders, fee notes, and archiving.

Within the team, you develop a close relationship with your medical secretarial colleagues and ensure continuity of service during absences. More generally, your sense of service makes you an agile person ready to use your versatility to serve the institution by working in different services according to needs.

Thanks to your good team spirit, you are able to work in a shared office with several secretaries.

While having a good sense of organization and priorities, you are autonomous, rigorous, and precise in the tasks entrusted to you.

You also have the tools to handle unforeseen events and easily manage stressful situations.

Qualifications

You hold a Federal VET Diploma as a commercial employee and a diploma as a medical secretary, or any equivalent training deemed appropriate.

You hold the advanced ECDL certificate for Word, Excel, PowerPoint, Outlook, and/or Web and have very good knowledge of the software used at HUG (DPA, DPI, OPALE, GRECO, Winscribe, and Laboratory Query).

You have several years of experience in a medical secretarial position, ideally in a similar role.

You have perfect mastery of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Knowledge of English is an asset.

Additional Information

• Start date: as soon as possible
• Number of positions: 3
• Activity rate: 50% to 100%
• Function class: 11 (10 if not holding the ECDL certificate)
• Contract: Fixed-term
• Application deadline: 11/10/2025
• Contact for information: Ms. M. Matteo-Collaud, secretariat coordinator, tel. 079 553 58 60

Your application file must include a motivation letter, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.