Head of Institute Secretariat IWI-HSG (m/f/d)
Universität St. Gallen
St.Gallen
Key information
- Publication date:27 January 2026
- Workload:100%
- Place of work:St.Gallen
Job summary
The Institute of Information Systems (IWI-HSG) focuses on business models and digital technology. Join us to shape the future with a people-centric approach.
Tasks
- Serve as the main contact for internal and external inquiries.
- Handle administrative HR processes and manage related tasks.
- Support the director in meetings and oversee financial operations.
Skills
- Experience in business administration or similar education required.
- Proficient in standard Office applications and IT-savvy.
- Fluent in German and very good in English.
Is this helpful?
The Institute of Information Management (IWI-HSG) has been dedicated to research on business models and the application of digital technologies for more than 35 years. We want to understand and shape these – always with people at the center. You can find more about our institute on our website.
Your Tasks
With three chairs and a research group, the Institute of Information Management IWI-HSG is one of the larger institutes at the University of St.Gallen. We are looking for a versatile, resilient, and team-oriented person who takes care of all cross-chair matters.
Your tasks
- You are the central contact person internally and externally and ensure the smooth daily operations at our institute;
- You share responsibility for administrative personnel processes and independently handle tasks in this area;
- You have insight into financial accounting, understand the financial contexts, and act as deputy for the accountant;
- You are the right hand of the managing director of the institute and support him in preparing and conducting management meetings;
- You are the contact person for the IT, HR, and real estate departments of the university;
- You work closely with chair secretariats and act as their deputy.
We offer
- A long-term perspective in a stable university environment
- A modern workplace in the city center
- Flexible working hours within the framework of operational possibilities
Your Profile
- Various educational backgrounds are suitable for this demanding position, e.g., a commercial basic education with many years of professional experience, ideally complemented by further training as an executive assistant, personnel clerk, or financial clerk, or a corresponding bachelor's degree from a university of applied sciences.
- Interest in financial and personnel topics
- Very good knowledge of common office applications; further IT skills or a strong IT affinity are an advantage.
- Perfect German and very good English skills
- Assertiveness, resilience, and discretion
- Calmness and humor
- Enjoyment of working in a dynamic team
"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education, and administration to around 3,500 employees as one of the largest employers in the region."
