Senior Personal Assistant

Your Team

You will join the Group Management department, where you will proactively assist two former partners with various professional, extra-professional, and private administrative tasks, with efficiency, tact, and discretion.

Your Role

• Manage calendars and proactively prepare meetings (documentation, room reservations, etc.).
• Handle paper mail and email correspondence.
• Be the point of contact with internal and external stakeholders.
• Organize the calendar as well as private travel (hotel, flight, and train bookings).
• Coordinate the activities of the former partners and ensure follow-up on tasks related to their private obligations.
• Make payments, monitor expenses, and manage private accounts.
• Manage and coordinate various projects (foundations, private events).
• Perform other administrative tasks as well as document archiving.

Your Profile

• Proven experience of at least 10 years as a personal assistant to a senior/executive manager.
• Proactivity, autonomy, strong organizational skills, rigor, and a methodical mindset are essential.
• Ability to handle pressure and busy periods with optimism and calmness.
• Excellent interpersonal skills, strong sense of service and communication.
• Excellent writing skills in French and English; other languages are a plus.
• Experience in project management and comfortable handling numerical data.
• Good knowledge of the financial sector is an advantage.
• Perfect command of MS Office tools, cloud storage solutions, and online calendars.
• Residence in Switzerland required.

Discreet by nature, you will be able to work independently and find solutions easily, quickly, and accurately. Conscientious and efficient, able to manage multiple tasks and set priorities, you will be available and flexible. Dynamic, you will join a team where you can showcase your expertise in assistance.

Note

We will not accept agency applications.

Ref. SPA/MH/NP

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.