AN ADMINISTRATIVE ASSISTANT
Centre vaudois d'aide à la jeunesse
Lausanne
Key information
- Publication date:23 January 2026
- Workload:100%
- Contract type:Permanent position
- Place of work:Lausanne
Job summary
IPE de Marterey is a welcoming place under the Vaudois Youth Aid Association. Join a supportive team dedicated to quality child care!
Tasks
- Manage all secretarial tasks ensuring document quality and dissemination.
- Coordinate administrative processes for smooth organizational functioning.
- Oversee administrative data management for reliability and accuracy.
Skills
- CFC in commerce or equivalent, with experience in early childhood care.
- Fluent in French, both spoken and written, with excellent computer skills.
- Strong interpersonal skills for effective collaboration and client service.
Is this helpful?
The IPE of Marterey is a reception center affiliated with the Vaud Youth Assistance Center association and a member of the Réseau-L. It is a childcare facility currently offering 41 places. Its mission is to provide quality day care places both to families in the neighborhood and to families benefiting from the RI (insertion income), who are required to follow professional integration measures. To strengthen its administrative support, we are looking for:
AN ADMINISTRATIVE ASSISTANT
Position at 45%
Main tasks:
- Ensure overall management and all secretarial tasks and guarantee the quality, consistency, and dissemination of institutional documents.
- Coordinate administrative and organizational processes to support the smooth running of the structure.
- Supervise the management of administrative data (lists, registrations, contracts, absences, schedules) and ensure their reliability.
- Support the management and educational teams in coordinating activities, resource planning, and continuity of the structure.
- Manage local financial flows (petty cash, billing to families, orders, and supplies) in accordance with the institution's current rules.
- Contribute to institutional coherence through collaboration with internal partners (management, educational services, finance and HR departments) and external partners (families, suppliers, partners).
Profile
▪ Holder of a commercial employee CFC or an equivalent recognized qualification.
▪ Knowledge of the early childhood care sector in the Canton of Vaud.
▪ Several years of experience in a similar position is an asset.
▪ Perfect command of French, both spoken and written.
▪ Excellent mastery of common office tools (Word, Excel, Outlook, etc.) and ability to create and develop dynamic pivot tables.
▪ Excellent mastery of childhood management tools (Kibe) and time management (Tipee).
▪ Excellent interpersonal skills enabling effective collaboration and courteous response to client needs.
▪ Team spirit.
▪ Autonomy.
▪ Flexibility and adaptability.
▪ Interest in the mission.
Workplace: IPE de Marterey, Rue Marterey 23, 1005 Lausanne.
Salary scale: EQUITAS scale class 5.
Conditions: Permanent contract.
Start date: As soon as possible.
We offer you the opportunity to work within an association rooted in the Canton of Vaud, attentive to everyone, and in a warm, dynamic structure managed with fairness and kindness.
For further information, please contact Mrs. Fatima Magalhaes, Director of IPE de Marterey (021 552 14 60).
The job description can be requested from the HR department at emploi@cvaj.ch.
We await your complete application file (CV, photo, cover letter, work certificates, diplomas, salary expectations based on the EQUITAS scale class 5, etc.) by January 31, 2026, by email to emploi@cvaj.ch.
