Executive Assistant 40-60%
Seniorenresidenz Talgut Ittigen AG
Art
Key information
- Publication date:21 October 2025
- Workload:40 – 60%
- Contract type:Unlimited employment
- Place of work:Art
Job summary
Join our team as an executive assistant at Talgut Ittigen!
Tasks
- Support management with administrative and organizational tasks.
- Coordinate information exchange between departments and partners.
- Plan and organize meetings, events, and documentation.
Skills
- Completed training as an executive assistant or equivalent.
- Proficient in MS Office and digital tools.
- Strong communication skills in German.
Is this helpful?
The Seniorenresidenz Talgut Ittigen offers elderly people a homely residence with comfort and security. The residence with 121
apartments includes a care department with 26 single rooms. A respectful attitude towards our residents as well as a winning and motivated manner are our top priorities.
To strengthen our friendly administration team, we are looking immediately or by arrangement for a committed and innovative
Executive Assistant 40-60%
Your tasks
You support the management administratively and organizationally and actively participate in the
marketing of our offer - digitally by maintaining our homepage, intranet, and on-site during apartment viewings
You coordinate the exchange of information between management, departments, and external
partners and ensure smooth communication and decision-making processes
You plan, coordinate, and accompany appointments, meetings, and sessions - including the creation and
maintenance of calendars, presentations, minutes, and reports
You organize events, internal occasions, and functions and ensure professional implementation
You support change and communication management as well as strategic projects, analyses, or special tasks
You take over filing and document management and manage contracts and other important
documents
You are the first point of contact both by phone and at our reception for our residents and visitors
You ensure a friendly and professional reception, assist interested parties, and conduct a polished, discreet correspondence in German
You work on topics related to compliance, HR, and marketing and support the continuous
development of the organization
With your empathetic nature, organizational talent, and digital understanding, you significantly contribute to making processes efficient and modern
What you bring
Completed training as an Executive Assistant or commercial basic training with further education as an Executive Assistant
Several years of professional experience in a comparable position at management level
Proficient use of MS Office and digital tools
High ability to streamline processes efficiently and optimize sustainably
Discreet, loyal, and proactive personality with high social competence and organizational talent
Good oral and written communication skills in German with the corresponding orthographic and grammatical competencies
Cheerful, open, and team-oriented personality who enjoys and values contact with people
What we offer you
Individual development and training opportunities
A responsible, varied activity with a lot of personal responsibility
A dynamic and supportive working environment
Modern employment conditions and flexible working hours
Flat hierarchies and short decision-making paths
Ready for the next step?
We look forward to your application by e-mail to recruiting@sti-ittigen.ch, Ms. Olivia Wingeier, Head of Personnel. For questions, Ms. Franziska Beiner, Head of Administration & Reception, is available at +41 31 924 71 11.
Come and visit us!
Please note: We do not open or consider application documents in Word format | In the recruitment process, we can only consider complete application dossiers. These include cover letter/CV/certificates/diplomas | We do not work with personnel recruiters within the scope of this advertisement
