Supplier Compliance Assistant

About the job

Are you looking for a concrete assignment at the heart of regulatory compliance challenges in a demanding industrial environment?
Organised, meticulous and comfortable coordinating with multiple stakeholders, do you enjoy structuring information, ensuring precise follow-up and advancing files methodically?
Would you like to actively contribute to the collection and reliability of supplier compliance data on strategic regulatory topics?

As part of a temporary assignment, we are looking for a

SUPPLIER COMPLIANCE ASSISTANT

YOUR PROFILE:

• You are organised, meticulous and autonomous in managing several requests simultaneously;
• You are comfortable communicating with external contacts and know how to follow up methodically and professionally;
• You are proficient with office tools, especially Excel;
• You have a good level of English;
• You know how to handle technical information accurately;
• Experience in purchasing, quality, supply chain, regulatory affairs, CSR or supplier management is an asset.

YOUR FUTURE TASKS:

• Identify, based on lists and priorities defined by Regulatory Affairs, the suppliers, materials, components and packaging concerned by each regulation;
• Prepare and send information requests, questionnaires and declaration templates to suppliers;
• Contact suppliers by email to obtain the expected information;
• Clearly explain the requests, required documents and response deadlines;
• Carry out regular follow-ups until a usable response is obtained and escalate blocked situations;
• Collect and file declarations, certificates, questionnaires, SDS, technical data sheets, composition data, certificates and other supporting documents;
• Perform a first-level check on completeness, concerned reference, date, possible signature, apparent consistency and adequacy with the request;
• Identify incomplete or inconsistent responses and request necessary supplements;
• Record information and documents in the defined tools and tracking tables;
• Ensure complete traceability of requests and responses: supplier, reference, regulation, request date, follow-ups, documents received, status and remaining open points;
• Maintain a dashboard to monitor response rate, complete files, pending files and blockages;
• Prepare complete files for regulatory validation.

WE OFFER YOU:

• A pleasant and intellectually stimulating working environment within a family and creative company
• Family internal events
• On-site employee parking
• A company restaurant at advantageous prices
• Various health and well-being initiatives and programmes
• A fixed-term contract to be filled quickly
• Activity rate between 80% and 100%
• Workplace: Thônex - Geneva.
• A balance between professional and personal life

GOOD REASONS TO JOIN US:

At Caran d'Ache, we have cultivated a passion for the art of drawing and writing for over 100 years. As a family business, we value fundamental principles such as excellence, innovation, and respect for the environment. We are proud of our Swiss heritage and our commitment to quality, embodied by our "Swiss Made" label.

Come work in a dynamic and stimulating environment, within a creative and committed team, and contribute to our mission to perpetuate excellence and innovation.

Creativity, innovation and excellence are our watchwords. If you identify with these values,

join us!