Executive Assistant to the Secretary General for Sport

Executive Assistant to the Secretary General for Sport (Geneva - Switzerland)

Join the FIA and the General Secretariat for Sport which is the core operational pillar of the FIA’s sporting activities, supporting and empowering over 140 Sport Member Clubs ( Autorité Sportive Nationale & Automobile Club National ) worldwide through expertise, training programs and strategic resources allocations.

We are looking for a highly organised and experienced Executive Assistant to provide high-level administrative and operational support to the Secretary General for Sport and his team of professionals. You will report directly to the Secretary General for Sport and play a key role in ensuring the smooth functioning of the Secretariat in a fast-paced, international sporting environment.

MISSIONS AND RESPONSIBILITIES:

EXECUTIVE ASSISTANT TO THE SECRETARY GENERAL FOR SPORT

• High-Level Secretariat Management: Manage the daily operations of the Secretary General’s office, including complex calendar management, scheduling and correspondence.
• Strategic Liaison: Act as a primary point of contact for international stakeholders, ensuring the Secretary General is fully prepared for high-level institutional and governance engagements.
• Events: Provide administrative and logistical support for major FIA governing events, including the FIA Conference and the Annual General Assembly, Regional corporate & Sporting events, Team events.
• International Travel Coordination: Organise global travel arrangements for the Secretary General, including multi-region itineraries, visas and logistics.
• Confidential Documentation: Draft, translations and management of sensitive documents, reports and presentations related to sport-wide strategic initiatives. Provide personal administrative support, in French and English.

TEAM SUPPORT

• Team Support: Under the pillars of Sport Clubs Liaison, Motorsport Funding Program, Education & Training, Sport Clubs Development and Motorsport Officials provide both on-going and ad-hoc support relating to:
• Administration: Support the successful development and delivery of projects.
• Logistical coordination: Concerning projects, events, equipment and people.
• Programme tracking: Support the ongoing progress of delivering projects.

PROFILE:

• University degree in business administration, sports or international relations.
• At least 5 years’ experience as an Executive Assistant supporting senior management, ideally within a Sports International Federation, NGO or complex member-based organization.
• Full professional fluency in English and French. Professional fluency in Italian and/or Spanish are a plus.
• Outstanding organisational, planning and multitasking skills in a fast-paced, global environment.
• Proven ability to handle highly sensitive information with discretion, diplomacy and professionalism.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams).
• High resilience to stress and change; flexible and adaptable.
• Strong interpersonal skills with the ability to interact confidently with senior leaders and international dignitaries.

This role is based in Geneva and might request occasional travel. Deadline to apply: 26 January 2026

If you are interested, please submit your CV and cover letter (PDF format).

The FIA is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome and encourage applications from all qualified candidates.