Reinach
Yesterday
Office Manager / Administrative Coordinator (m/f/d)
- 05 March 2026
- 100%
- Permanent position
- Reinach
Job summary
Join Moovimenta as an Office Manager in Reinach, Switzerland. Be part of a family-owned group with a dynamic work environment and growth opportunities.
Tasks
- Act as the first point of contact for office matters and logistics.
- Coordinate purchasing, ERP tasks, and supplier communications.
- Provide finance support including invoice processing and budgeting.
Skills
- Several years of experience in office management or administrative roles.
- Strong organizational skills with attention to detail.
- Fluent in German and proficient in English for business communication.
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About the job
Office Manager / Administrative Coordinator (m/f/d) Moovimenta
- Job Title: Office Manager / Administrative Coordinator
- Country: Switzerland
- Location: Reinach
- Department: Administration
- Job type: 100%
- Employment type: Permanent
Das ist Ihre Rolle bei uns
The Moovimenta Group is a Swiss based, family-owned organization with Revenues exceeding 850M CHF and 5000 employees. The Group currently comprises four Divisions: Habasit, Rossi, NGI and TRAPO. In addition to our four Divisions, the Group functions also host our Corporate Accelerator, based in Zurich, Switzerland.
In this role you will ensure that our office runs smoothly. As the organizational hub and central point of contact, you will coordinate administration, purchasing, logistics, IT, and finance support, and take care of our team's day-to-day business. You will connect our local team with the central services of the headquarters and be the “glue” that brings processes, people, and procedures together. If you enjoy taking on responsibility, working in a structured manner, and enjoy a varied all-rounder role, than you've come to the right place.
Das sind Ihre Aufgaben
Office & Administration
- First point of contact for office matters
- Visitor and meeting coordination
- Office logistics and supplies
- Support for communication
- Events, onboarding/offboarding
- General administration
Purchasing & ERP
- Creation and tracking of purchase orders in SAP
- Supplier master data maintenance
- Coordination with suppliers and stakeholders
Finance Support
- Invoice processing
- Cost center allocation
- Tracking open items
- Supporting budgeting and controlling
IT & Logistics
- Coordination of IT requests
- Hardware/license management
- Organization and tracking of national and international shipments
Das bringen Sie mit
- Several years of experience as an office manager, administrative assistant, or in operations support
- Highly structured, reliable, and independent way of working
- High service orientation, hands-on mentality, and sense of responsibility
- Organizational skills with a keen eye for detail
- Experience with ERP systems (ideally SAP) and MS 365
- Enjoyment of an international, dynamic environment
- German: fluent | English: very good business knowledge
Das bieten wir
- Versatile and responsible hub function with insight into several areas of the company
- Broad range of tasks and creative freedom
- International cooperation and short decision-making processes
- Collegial, supportive team
- An attractive workplace with personal development opportunities in a motivating work culture
