EXECUTIVE ASSISTANT

About the job

To strengthen our Chairman Office, we are looking for an:

EXECUTIVE ASSISTANT

ROLE

Reporting to the Chief of Chairman Office - Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:

• Answering and filtering incoming telephone calls

• Managing a complex agenda and arranging meetings with internal and external stakeholders

• Sorting all incoming correspondence and highlighting priorities

• Typing high-quality written materials both in French and English

• Managing contacts and mailing database

• Efficient retrieving and filing system

• Reception of high-level visitors

• Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings

• Coordinating travels for the Chairman and key business stakeholders

• Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)

• Expense claims, processing invoices and liaising with accounts department for payments follow-up

PROFILE

• Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification

• Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders

• Resourceful, high attention to details, able to anticipate and solve problems autonomously

• Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities

• Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat

• Excellent written and verbal communications skills both in French and English (C2)

JOIN US !

• Join a global leader in trust technologies with a mission that matters.

• Be at the strategic heart of a financially sound and innovation-driven company.

• Collaborate with high-level experts and work on impactful international projects.

• Operate in a multi-cultural, high-integrity environment where autonomy and ownership are encouraged.

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.